Marketing dashboard interface of Pantheon gym management software showing text messaging tab under Messaging section with a message being composed stating no classes tonight due to snowstorm and normal schedule resuming tomorrow. The interface lists 38 recipients with phone numbers and offers options to filter members, select message type as Important Updates, save the message as a template, or send the text message. Navigation menu on the left includes Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Franchise, Account, and Help.
User interface showing member profile and messaging system for David Rose with options to Send Access, Call, Message, and Card, and a chat history with messages exchanged between David Rose and Hannahh about trial clothes, uniform questions, and class reminders, dated June 24, 2026.
Screenshot of a Win Back Sequence automation editor showing a flow triggered by absence. After 14 days of absence, an SMS is sent saying "Hey {first_name}, we've missed you on the mats!" followed by a 5-day delay, then another SMS encouraging the recipient to come to a class with a saved spot.
Platform
More Members
More members

More People Through the Door, More Reasons to Stay

Capture every new lead, follow up automatically, and stay close to the members you already have, without living in your inbox.

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Dashboard screen of marketing analytics for Pantheon gym showing lead generation and new signups graphs from June 20 to July 20, 2026, with data filters for day, week, and month. Below is an acquisition funnel table listing channels including booking, Google Maps search, social media, and website with stats on leads, booked, attended, trials, active members, and churned. The latest referrals section is partially visible with an All Referrals button. The left sidebar includes menu items like Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Franchise, Account, and Help.
Growth

Lead Capture That Works While You Teach

Someone fills out your form at 11pm, books a trial, or asks about classes on their way out. Right now some become members and some quietly disappear, depending on whether anyone wrote them down. Gymdesk catches every one, tagged with where they came from, before they can slip away.

see lead management
Two overlapping screenshots: The background shows a marketing leads dashboard with a list of contacts, tags, lead sources, and last messages; the foreground displays a website contact form for a free trial session with fields for name, email, phone, and message, over an image of people seated on mats in a gym setting.
engagement

Automated Follow-up by Email and Text

Most people who try your gym don't sign up that first day. The ones who come back are the ones who heard from you again. Gymdesk automatically sends the welcome, the check-in, and the gentle nudge, so every new person hears from you, even on the weeks you're slammed.

see automations
User interface screenshot showing a membership welcome email automation workflow. Elements include a sidebar with options like Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Franchise, Account, and Help. The main area displays workflow blocks: Start Automation triggers on Membership Start, Send Email with a customizable message subject 'Thanks for signing up,' sender name 'Pantheon,' and editable content. The email editor shows a welcome message template personalized with placeholders for member and gym details. Buttons for saving, closing, and pausing the automation are visible.
Word of mouth

Get Referrals and Reviews from Your Gym's Happiest Members

Your members already tell their friends about you. Gymdesk makes it count. It rewards the ones who bring people in, and asks for a review right after a great class. Word of mouth, the thing that grows a community gym, working on purpose instead of by luck.

see referralssee reviews
Two overlapping screenshots of a gym management software interface showing settings and marketing automation. The first screenshot displays the Settings menu with options like Dashboard, Members, Trainers, Marketing, Billing, and more, and a Referral Rewards section with options to enable rewards, set reward amount, and apply rewards automatically. The second screenshot shows a marketing automation workflow builder titled 'Solicit Online Reviews' with elements to send emails, SMS, push notifications, delays, and actions arranged in a flowchart to send review requests after membership start and delays.

Hear It From Owners Like You

How real gym owners are benefiting from keeping their classes full.

The follow-up is more important than getting them in the door.
Smiling bald man with a goatee wearing a black martial arts gi with green plants in the background.
Steve Camara
Academia BJJ
See their story
After the trial class, we have them do a Google review. So another link goes out to them. That helps with our SEO.
Man with short black hair and beard wearing a white martial arts uniform, standing indoors with a blurred flag in the background.
Jose Flores
Takeover Jiu Jitsu Academy
See their story
Our main feature is the leads. Handling the leads in Gymdesk is very seamless. It's very smooth.
Close-up black and white portrait of a man in a martial arts gi looking directly at the camera.
Luiz Costa
OCTA BJJ
See their story
If we haven't seen you in a couple of weeks, we'll just reach out. Hey, is everything going all right? Is there anything we can do for you? … We try to utilize Gymdesk as a way to connect with our customers.
Man wearing a black backward cap and a black t-shirt with red graphic and text, standing with arms crossed in front of a red and black background.
Phillip M.
Shogun West
See their story
We have an introduction email that generally goes out when someone that's new signs up, that explains how our gym works.
Man in a black jiu jitsu gi with a black belt standing indoors with an American flag behind him.
Jason Plaisted
Nova Jiu Jitsu
See their story

The Rest of Your Marketing, Handled

The tools that fill the room and keep it full, running in the background.

Email Marketing
Send a branded email to exactly the right members in a few clicks, no Mailchimp needed.
Learn more
Text messaging
Reach members where they actually read, with two-way texts and quiet hours built in.
Learn more
Landing pages
Spin up a trial-offer page where every signup drops straight into your leads.
Learn more
Website
A free, mobile-ready site wired to your schedule, signup, and forms.
Learn more

See what your growth could look like

Run your numbers, then meet a gym that filled its classes.

User interface form for estimating gym retention risk and potential revenue loss, showing fields to enter total active members (150), monthly churn rate (8%), average membership price ($149), with dropdowns to select options for tracking attendance and following up with disengaged members, and a green button labeled Calculate my retention risk.
Tool

Gym Member Retention Calculator

Estimate how many members are at risk of quitting.
Calculate retention
Form with three sections: 1. Your membership revenue with average monthly membership set at $165 and a note about typical BJJ gym charges. 2. Your cost to serve one student, including an option to figure out costs if unknown, and total cost per student displayed as $70. 3. Your ad budget with monthly ad budget set at $750 and advice to start with a small budget for testing social media ads.
Tool

Social Media Ad Break-Even Calculator

See whether paid ads make financial sense for your gym.
Calculate ad break-even
Group of eleven people posing on mats inside a gym with 'GROUND GAME THEORY JIUJITSU' written on the wall behind them; some are kneeling and others standing, wearing athletic training clothes.
Customer story

From 0 to 100+ Active Members

Ground Game Theory BJJ started with free classes in a parents' matted room and ran on Gymdesk from day one
Read the story
More on growing your gym: 9 low-cost ways to get new members and Gymdesk Originals.

More Members Is Just One Side of It

The same system takes admin off your plate and shows you exactly how your gym is doing.

Digital illustration of a man in a martial arts gi lying back relaxed in a red hammock with a large red sun and stylized ocean background, superimposed on a partial screenshot of a billing dashboard showing total revenue, revenue charts, refund amount, and transactions.
Less Admin
Billing, tracking, and paperwork on autopilot
Vintage-style drawing of a karate instructor with a black belt teaching two children in white uniforms and belts on a red mat, with a large red sun behind them and gym members in the background.
More Members
Capture leads and follow up automatically
You're here
Gym dashboard interface showing payment summary of $17,469 this month, a bookings schedule listing training and free classes at 7:00 AM, and membership alerts including a birthday reminder; an artistic sketch of a martial artist in a gi with a black belt, hands positioned in a defensive stance, is centered with geometric red shapes behind.
Zero Guesswork
Act on your numbers with confidence
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4,500+ Gym Owners Got Their Time Back. Join Them.

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