Gymdesk is a modern, user-friendly, and easy-to-use alternative to Mindbody, that actually makes it easier to run and grow your gym.
See why gyms, martial arts schools, yoga studios and gymnastics gyms prefer Gymdesk to manage their business.
Try it for freeModern visual design and information layout make it easy to review attendance, manage memberships and payments and get a complete picture of how members are doing.
Try it for freeSpot issues quickly without being overwhelmed. Address expiring memberships, overdue payments and missing waivers with ease on your laptop or mobile device.
Create on demand reports using a variety of built-in and custom filters, and export to CSV or PDF for offline usage.
Try it for freeSelf service member check-in via a numeric code, name search, barcode scanner or QR codes - on any device.
Managers can backdate attendance quickly and efficiently with our mass check-in feature.
Try it for freeUnderstand your cashflow in real time with visual charts and sophisticated filters. Access it from anywhere, on your smartphone, tablet or laptop.
Generate point-of-sale and membership payments, project revenue for the coming year, and review month-over-month member and revenue growth and churn in your gym.
Try it for freeGymdesk | Mindbody | |
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Free Trial |
Gymdesk
30-day free trial with access to all features and full support. |
Mindbody
The only option is to book a demo with a sales person. |
Accessibility |
Gymdesk
Optimized for use on any device. Laptop, desktop, tablet, or smartphone, you choose. |
Mindbody
Runs primarily on desktops while providing an inferior experience on mobile devices. |
Pricing |
Gymdesk
Starts at $75 / month. All features included. |
Mindbody
Starts at $129 / month. Excludes optional add-on. |
Payment Processing |
Gymdesk
Integrates with Stripe, Square and Authorize.net to handle your membership payments and point-of-sale. Your payment processor stays separate and under your full control. |
Mindbody
Proprietary payment processing, and must connect with a Mindbody consultant for pricing. Payment information is held hostage should you want to switch to a different provider. |
Payment Processing Fees |
Gymdesk
Fixed rates that save you over 20% on membership payments. |
Mindbody
Variable rates that trigger higher rates for membership payments (off session payments). Learn more |
Ease of use |
Gymdesk
Easy-to-use software, with a modern look and feel. No training needed - but world class support available should you need it. |
Mindbody
30-day training to understand the software. Outdated user interface. Frustrating user flows. |
You’ve probably seen this before when evaluating processing costs – a low processing fee with phrasing such as “As low as…” or “starting at …”, ending with an asterisk.
Different transactions are charged different rates by the credit-card companies, depending on the type of card used and the potential risk of the transaction.
Payment gateways then roll those rates on to you with their own pricing scheme, often separating payments into classes of "qualified", "mid-qualified" and "non-qualified" payments. Qualified payments are charged the advertised “starting at…” rates, while non-qualified payments are charged increasingly higher rates depending on different factors (also known as three-tier pricing).
Recurring payments that are charged using a card on file automatically are charged the highest fees. For a membership based business, that means most of the transactions will be considered non-qualified and be subject to much higher fees.
Other charges can include setup fees, monthly fees, charge-back fees and more.
At Gymdesk we partnered with payment processor who offer simplified rates with that are optimized to online and recurring billing, and no monthly fees. Let's see how it compares to Mindbody's fees:
Qualified | Non-qualified | Direct Debit | Monthly | Failures | |
Mindbody | 2.75 % | 3.5 % + 15c | 1 % + 50c + 6$ / refund | $10 ACH | $7 per decline + $15 Chargeback |
Gymdesk (Stripe) |
2.9% + 30c | 2.9% + 30c | 0.8% ($5 cap) | $0 | $15 / $0 chargeback |
To show how this adds up, we'll calculate it using a monthly payment volume of $12,000 in 100 transactions. We’ll assume 90 of these transactions are active members on recurring billing (i.e, offline transactions which are non-qualified), and 10 are new members which are swiped in where possible and, to keep it simple, don’t use rewards cards or other non-qualified cards.
We’ll also include 1 chargeback per month, which we defend successfully (Stripe will refund the chargeback fee if you defend it successfully).
Qualified | Non-qualified | Failures | Total | |
Mindbody | 10 x $120 x 2.75% = $33 |
90 x $120 x 3.5% + 15c x 90 = $391.5 |
10 declines x $7 + $15 chargeback = $85 |
$509.5 |
Gymdesk (Stripe) |
10 x $120 x 2.9% + 30c x 10 = $37.8 |
90 x $120 x 2.9% + 30c x 90 = $340.2 |
No cost declines + $0 chargeback (defended) |
$378 |
More than $100 monthly difference in cost due to higher rates on most payments and additional fees. This is one of the reasons we integrate with Stripe and Square, as they work well for online payments and membership based businesses, and provide a better experience overall.
Mindbody was ridiculously expensive and did not care what so ever about small business. The martial arts version was nothing special and they had no plans to work on martial arts specific improvements.
MindBody was confusing. Using Gymdesk has made my life much easier. With Mindbody I had to spend hours on the phone and honestly just dreaded going in to the gym to work on the computer.
We understand the pain of trying to use a product that wasn't designed properly. Delivering fancy features and advanced capabilities means nothing if the software is not easy to use.
That's why we spent years optimizing ours to provide you with the best experience possible and make running your business more efficient.
Forget the boring and outdated management software. Get started with our modern tool and give your gym that premium feel it deserves.
Impress your staff and members with a tool that matches your brand, in terms of quality and customer satisfaction.
As martial artists, fitness junkies and software developers - we built this product because you are our ideal customer. We will work with you to make sure our product fits your needs. Your success is our success.
Switching from Mindbody to Gymdesk is very simple with our migration tool. Export your member data from Mindbody and import it into Gymdesk in a matter of minutes.
You can also migrate your payment data, leads/prospects lists, products, attendance and more.
All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.
We do not charge anything extra beyond the fees charged by your selected payment processor.
We support direct bank debits for member payments, depending on your location and payment processor.
Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe also provides SEPA bank debits to EU customers, BECS direct debits in Australia, and Pre-Authorized Debits in Canada.
You can track attendance using a tablet at the front desk, or manually in bulk at the back office.
For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.
All of our online features can work independently from the website we provide, and integrated on your existing website.
This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.
Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.