Less admin

Less Time on Admin.
More Time Doing What You Love.

Billing, bookings, and check-ins that take care of themselves, so you can put your hours back into teaching.

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Dashboard interface of Pantheon's Billing section showing financial summary and payment details for March 1 to March 31, 2026. Top section has three circular charts indicating Scheduled payments $17,863.20, Paid $6,629.24, and Overdue $1,287.40. A bar chart on the right shows monthly revenue from April to March, peaking in January. Below, Overdue Payments lists two members, Kala Pavate owing $280.80 and Brax Lee owing $237.60, both overdue since 05/05/2025 with alert icons. Recent Payments lists Allen Lau paid $25.92 and Sadie Velez paid $216.00 on 03/07/2026, both marked paid with green check marks. Navigation menu on left includes Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Account, and Help.

Billing dashboard of Pantheon Gym showing Payments tab with a table listing members, amounts, descriptions, invoice numbers, and statuses of paid transactions, with a total of $435,354.46 displayed. The table includes member names with status badges, payment amounts, service descriptions like Laundry Service and Membership Fees, invoice numbers, and payment dates marked as paid with green checkmarks.

Billing

Automated Billing. Never Chase a Payment Again.

Gymdesk runs your recurring billing for you. Payments go through on schedule and failed cards retry on their own, so only the problems that actually need your attention reach you. Late fees, renewals, and receipts happen without you touching them. Want payments built in? Gymdesk Payments handles that too.

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Gymdesk Payments

Built-in payment processing

Take cards and bank transfers directly, with the card saved for autopay from the first visit.

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Member management

Bookings and Check-ins That Run Themselves

Attendance on a clipboard, member cards in a box, details scattered across a notebook and a spreadsheet. It works until it doesn't. Gymdesk pulls it into one place and lets members book and check themselves in.

see booking see attendance

Booking interface showing a session named BJJ Trial scheduled for Saturday, July 18 from 8:00am to 9:00am with instructors Dan Veillette and Ninfa; form fields request student name, email, phone number, and date of birth with a continue button below. On the right is a check-in screen with options to enter a code, search by name, or scan a QR code, featuring a keypad with digits 0-9 and buttons for delete, confirm, and a teal Check-In button at the bottom. Behind the booking window is a calendar view displaying weekly sessions from July 13 to July 19, 2026.

Hear It From Owners Like You

How real gym owners are benefiting from getting their time back.

Every month, payments just work. I don't chase people for money anymore. That alone is worth it.

Gabriel Goulart

Alliance Jiu-Jitsu San Fernando Valley

See their story

I was handwriting invoices every month. Then enter Gymdesk and it's like—I don't have to do anything. I just got to teach and clean the mats.

Smiling bald man with a goatee wearing a black martial arts gi with green plants in the background.

Steve Camara

Academia BJJ

See their story

We were doing all of our sign-ins and check-ins on cards. Nobody likes keeping up with that, so we knew we needed a real system.

Man wearing a black backward cap and a black t-shirt with red graphic and text, standing with arms crossed in front of a red and black background.

Philip M.

Shogun West BJJ

See their story

The booking is beautiful. It's simple. They book a trial class, click, they're in, and they get a reminder before class.

Man with short black hair and beard wearing a white martial arts uniform, standing indoors with a blurred flag in the background.

Jose Flores

Takeover Jiu-Jitsu

See their story

Once you hit 40, 50, 100 students, it's hard to keep track of everybody. The check-ins made that effortless.

Man wearing a white martial arts gi standing in front of a colorful blue, green, and yellow abstract background.

Matthew Pollino

Triple 7 Jiu-Jitsu

See their story

Even our five-year-olds walk in and check themselves in. They type their name and they're done. It's that easy.

Man with short dark hair and beard wearing a white martial arts gi with red SWBJJ patches on the shoulder and chest, posed indoors against a plain background.

Kevin B.

Shogun West BJJ

See their story

The Rest of Your Day, Handled

Everything else that runs in the background while you teach.

See What Less Admin Could Look Like at Your Gym

Run the numbers, see a real story, and grab a template to get started.

Less Admin Is Just the Start

The same system helps you bring in more members and see exactly how your gym is doing.

Digital illustration of a man in a martial arts gi lying back relaxed in a red hammock with a large red sun and stylized ocean background, superimposed on a partial screenshot of a billing dashboard showing total revenue, revenue charts, refund amount, and transactions.

Billing, tracking, and paperwork on autopilot

Vintage-style drawing of a karate instructor with a black belt teaching two children in white uniforms and belts on a red mat, with a large red sun behind them and gym members in the background.

Capture leads and follow up automatically

Gym dashboard interface showing payment summary of $17,469 this month, a bookings schedule listing training and free classes at 7:00 AM, and membership alerts including a birthday reminder; an artistic sketch of a martial artist in a gi with a black belt, hands positioned in a defensive stance, is centered with geometric red shapes behind.

Act on your numbers with confidence

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4,500+ Gym Owners Got Their Time Back. Join Them.

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