Marketing dashboard interface of Pantheon gym management software showing text messaging tab under Messaging section with a message being composed stating no classes tonight due to snowstorm and normal schedule resuming tomorrow. The interface lists 38 recipients with phone numbers and offers options to filter members, select message type as Important Updates, save the message as a template, or send the text message. Navigation menu on the left includes Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Franchise, Account, and Help.
User interface showing member profile and messaging system for David Rose with options to Send Access, Call, Message, and Card, and a chat history with messages exchanged between David Rose and Hannahh about trial clothes, uniform questions, and class reminders, dated June 24, 2026.
Screenshot of a Win Back Sequence automation editor showing a flow triggered by absence. After 14 days of absence, an SMS is sent saying "Hey {first_name}, we've missed you on the mats!" followed by a 5-day delay, then another SMS encouraging the recipient to come to a class with a saved spot.
Platform
Less Admin
Less admin

Less Time on Admin.
More Time Doing What You Love.

Billing, bookings, and check-ins that take care of themselves, so you can put your hours back into teaching.

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No contracts
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Dashboard interface of Pantheon's Billing section showing financial summary and payment details for March 1 to March 31, 2026. Top section has three circular charts indicating Scheduled payments $17,863.20, Paid $6,629.24, and Overdue $1,287.40. A bar chart on the right shows monthly revenue from April to March, peaking in January. Below, Overdue Payments lists two members, Kala Pavate owing $280.80 and Brax Lee owing $237.60, both overdue since 05/05/2025 with alert icons. Recent Payments lists Allen Lau paid $25.92 and Sadie Velez paid $216.00 on 03/07/2026, both marked paid with green check marks. Navigation menu on left includes Dashboard, Members, Trainers, Billing, Marketing, Website, Sales, Gym, Settings, Front Desk, Account, and Help.
Billing dashboard of Pantheon Gym showing Payments tab with a table listing members, amounts, descriptions, invoice numbers, and statuses of paid transactions, with a total of $435,354.46 displayed. The table includes member names with status badges, payment amounts, service descriptions like Laundry Service and Membership Fees, invoice numbers, and payment dates marked as paid with green checkmarks.
Billing

Automated Billing. Never Chase a Payment Again.

Gymdesk runs your recurring billing for you. Payments go through on schedule and failed cards retry on their own, so only the problems that actually need your attention reach you. Late fees, renewals, and receipts happen without you touching them. Want payments built in? Gymdesk Payments handles that too.

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Gymdesk Payments

Built-in payment processing

Take cards and bank transfers directly, with the card saved for autopay from the first visit.
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Member management

Bookings and Check-ins That Run Themselves

Attendance on a clipboard, member cards in a box, details scattered across a notebook and a spreadsheet. It works until it doesn't. Gymdesk pulls it into one place and lets members book and check themselves in.

see bookingsee attendance
Booking interface showing a session named BJJ Trial scheduled for Saturday, July 18 from 8:00am to 9:00am with instructors Dan Veillette and Ninfa; form fields request student name, email, phone number, and date of birth with a continue button below. On the right is a check-in screen with options to enter a code, search by name, or scan a QR code, featuring a keypad with digits 0-9 and buttons for delete, confirm, and a teal Check-In button at the bottom. Behind the booking window is a calendar view displaying weekly sessions from July 13 to July 19, 2026.

Hear It From Owners Like You

How real gym owners are benefiting from getting their time back.

Recurring payment is amazing. You put in the recurring payment, the amount, the date, and it goes. You don't have to do anything else.
Smiling man with short dark hair wearing a white martial arts gi over a black shirt against a white background.
Vladimir Popovic
Gracie Jiu-Jitsu Singapore
See their story
I was handwriting invoices every month. Then enter Gymdesk and it's like—I don't have to do anything. I just got to teach and clean the mats.
Smiling bald man with a goatee wearing a black martial arts gi with green plants in the background.
Steve Camara
Academia BJJ
See their story
We were doing attendance cards and everything, really old school. … We'd have to take a whole day, go through all of our students' cards and wipe them for the year. It was just ridiculous. [Gymdesk] was a godsend to us back then.
Joshua Smith
Square One Jiu Jitsu Academy
See their story
The booking is beautiful. It's simple. Book a trial class. They click there. They're ready.
Man with short black hair and beard wearing a white martial arts uniform, standing indoors with a blurred flag in the background.
Jose Flores
Takeover Jiu Jitsu Academy
See their story
It [the check-ins] helps out because once you start hitting 40, 50, 60, 100 students, it's hard to monitor everybody.
Man wearing a white martial arts gi standing in front of a colorful blue, green, and yellow abstract background.
Matthew Pollino
Triple Seven Jiu Jitsu
See their story
One thing that I really like is how easy it is. Even our five-year-olds come in … type in their name, log in, and they don't need their parent.
Man with short dark hair and beard wearing a white martial arts gi with red SWBJJ patches on the shoulder and chest, posed indoors against a plain background.
Kevin Baxter
Shogun West
See their story

The Rest of Your Day, Handled

Everything else that runs in the background while you teach.

Memberships
Every plan, payment, and detail for a member, in one place instead of a spreadsheet.
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Booking
Members book and pay for classes themselves, so your phone stops being the front desk.
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Attendance
Check-ins happen at the door in a tap, and every visit is on the record without a clipboard.
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Point-of-sale
Sell gear, drinks, and passes at the counter or online, all on one account.
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Facility access
Give 24/7 door access to members in good standing, and cut it the moment they lapse.
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Mobile app
Members get an app for check-in, booking, and payments, so routine questions stop coming to you.
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Payment processors
Bring your own processor or use Gymdesk's. Stripe, Square, and more, your call.
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See What Less Admin Could Look Like at Your Gym

Run the numbers, see a real story, and grab a template to get started.

Admin time calculator titled 'Where Does Your Week Go?' prompts users to enter hours spent weekly on admin tasks including billing & payment processing (5 hours), chasing late payments (2 hours), and attendance tracking & reconciliation (3 hours), with descriptions for each task and a note that small business owners spend about 16 hours per week on admin tasks.
Tool

Gym Admin Time Calculator

Use this quick calculator to see exactly how many hours you’re losing to admin each week—and what that adds up to over a year.
Calculate your admin time
Two men practicing kicks on black heavy punching bags in a martial arts gym, surrounded by gear and red wall-mounted pads.
Customer Story

From Paper Forms to Running a Gym That Lasts

Simon Flückiger ran Raion Dojo around a full-time job for ten years, doing admin on his own time—then swapped from software that fought him to Gymdesk.
See the story
Stack of membership contract papers with digital interface showing member search and session details.
Template

Membership Contract Template

A free membership contract you can adapt and make your own.
Get the template

Less Admin Is Just the Start

The same system helps you bring in more members and see exactly how your gym is doing.

Digital illustration of a man in a martial arts gi lying back relaxed in a red hammock with a large red sun and stylized ocean background, superimposed on a partial screenshot of a billing dashboard showing total revenue, revenue charts, refund amount, and transactions.
Less Admin
Billing, tracking, and paperwork on autopilot
You're here
Vintage-style drawing of a karate instructor with a black belt teaching two children in white uniforms and belts on a red mat, with a large red sun behind them and gym members in the background.
More Members
Capture leads and follow up automatically
Gym dashboard interface showing payment summary of $17,469 this month, a bookings schedule listing training and free classes at 7:00 AM, and membership alerts including a birthday reminder; an artistic sketch of a martial artist in a gi with a black belt, hands positioned in a defensive stance, is centered with geometric red shapes behind.
Zero Guesswork
Act on your numbers with confidence
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4,500+ Gym Owners Got Their Time Back. Join Them.

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No credit card required to start
No contracts
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