Gymdesk is a Leader in Gym Management
GetApp has named Gymdesk a category leader in their 2025 gym software report.
The highly detailed ranking uses review benchmark data from gym management software users.
Gymdesk Versus Hapana
Looking for Hapana Alternatives?
We will take a head-to-head look at Gymdesk vs Hapana to show you where each gym management platform shines and where each falls short.
See why gyms, martial arts schools, yoga studios, dance, and gymnastics gyms prefer Gymdesk over Hapana to manage their business.
VS
GYMDESK
Hapana
Gymdesk vs Hapana
Both Gymdesk and Hapana have their strengths and weaknesses. In the table below, we outline the most important factors when choosing your gym management software so you can determine which is right for your business.
Gymdesk
Hapana
Free Trial
30-day free trial with access to all features and full support.
The only option is to book a demo with a sales person.
Starting Price
Starts at $75/month. All features included.
Starts at $635/month for all membership, marketing, and mobile app features.
Onboarding and migration
Guided onboarding with the support team is included, along with a built-in migration tool.
Onboarding has a $1500 migration fee.
Payment Processing
Choose from 5 options. Integrates with Stripe, Square, and Authorize.net to handle your membership payments and point-of-sale. Your payment processor stays separate and under your full control.
Only 1 option. Stripe payment processing with a $2.50 charge per failed transaction.
Website
Every plan includes a fully customizable website that looks great on any device. You can also embed signup forms and schedules on an external website.
No website included. Forms can be embedded into an external site with paid add-ons.
Progress tracking
The ability to automatically track member progress with ranks, skills, and promotions is included with every account.
Tracking members with ranks and programs is available with paid add-ons.
Reporting
Every account has access to a reporting dashboard with all key gym metrics pre-configured.
Advanced reporting available with paid add-ons.
Marketing Tools
Marketing features and automations included in all plans.
Marketing features and automations are locked behind paid add-ons.
Branded mobile app
Available for a monthly fee on all plans
Mobile app is not included in the lowest tier plan, and a separate subscription is required for the branded app.
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What Makes Gymdesk Better than Hapana
Gymdesk is a modern, user-friendly, and easy-to-use alternative to Hapana, that actually makes it easier to run and grow your gym.
Hapana
Gymdesk
Easy To Use Member Management
Spot issues quickly without being overwhelmed. Address expiring memberships, overdue payments and missing waivers with ease on your laptop or mobile device.
Create on demand reports using a variety of built-in and custom filters, and export to CSV or PDF for offline usage.
Hapana
Gymdesk
Member and Manager Friendly Attendance Tracking
Self service member check-in via a numeric code, name search, bar code scanner, or QR codes - on any device.
Managers can backdate attendance quickly and efficiently with our mass check-in feature.
Hapana
Gymdesk
Billing And Reporting
Understand your cashflow in real time with visual charts and sophisticated filters. Access it from anywhere on your smartphone, tablet, or laptop.
Generate point-of-sale and membership payments, project revenue for the coming year, and review month-over-month member and revenue growth and churn in your gym.
Gymdesk vs Hapana: What the Users Have to Say
We could talk for hours about the difference between Gymdesk and Hapana, but we’d rather let the users speak for themselves.
GYMDESK
Overall
Highest rated
4.8 (104)
Ease of Use
4.7
Customer Service
4.9
Features
4.6
Value for Money
4.8
Hapana
Overall
4.5
Ease of Use
4.2
Customer Service
4.5
Features
4.2
Value for Money
4.2
GYMDESK
“Our clientele doubled within the first four months of using this software. It's has been absolutely amazing. Easy to set up new students. Easy to find history of payments. It's very organized and easy to navigate. I love that our members have access to their own profiles. The 30 day free trial drew me in to try it. It was recommended by another Brazilian Jiu Jitsu Academy. I made the decision to purchase it because it met our needs perfectly and was well within our budget.”
Heidi S.
Hapana
"From migration to implementation it has been a farce. The system itself has absolutely no intuitiveness to it and creates so much extra work. The systems inside of the hapana framework don't talk to each other meaning if you want to find member information you are forced to jump between 2 systems to find the most basic of information. Price is excessive and includes no sms, email or even push notifications so you pay a premium and then pay for everything on top. The app is garbage, it is slow and has had nothing but issues from day one"
Mic L.
GYMDESK
“Amazing customer service. Great software for members and administration. Ease of use for myself and members. The trial was incredible. The setup was easy and fun. Great member feedback. Switched from another solution initially because of cost. Gymdesk was recommended.”
Andre G.
Hapana
"There is a lot to say here as this was the worst 3 months I have had in the over 5 years I have been in business. The functionality of the software failed shortly after deciding to switch over. To add on to this, the customer service, or lack of, made this problem even larger. Most of the time you were waiting to have your question answered, and when you did speak to someone they always had to send this out to someone else before the problem was solved."
Blair R.
GYMDESK
"It 'sings' to me. So much software is not 'ready out of the box.' As a busy gym and yoga studio owner with some capacity to learn on my own, I was up and in this in less than 5 minutes. From there, it has served me well on customer management, communications, booking, and payments."
Becky P.
Hapana
"Honestly there is nothing about Hapana that I could be grateful for. For what you pay you get a barely working app that's hard to navigate, easy to make mistakes and the the support is always rubbish. Hapana has lost me a decent amount of time and money!"
Jeremy T.
Summary: When to Choose Hapana vs Gymdesk
Here’s our summary of when to choose Gymdesk vs Hapana gym management software:
When to Choose Gymdesk
You want one solution for your gym's operations and growh
You want to choose your payment processor
You want a gym website that's fully integrated with your software
When to Choose Hapana
You don't want to choose your payment processor
You're ok with purchasing add-ons and extra features as you go
You already have a gym website
Gymdesk is the fastest-growing Hapana alternative!
Simplicity
Thanks to easy click-and-drag features, beautiful reporting, and a refined dashboard for easy access - you won’t want to ever switch management platforms again.
Flexibility
We’ve built Gymdesk to be adaptable for any growing fitness business. Fit your exact needs with customizable fields, form builders, saved templates, and your very own website.
Support to Grow Your Gym
Don’t sit on hold for hours ever again. Gymdesk has an experienced support team to help you with whatever you need. Email, chat, video support, and more.
Payment Processor Choice
With over 5 options to choose from, you can choose the payment processor that’s best for your business and own your payment data.
Everything In One Place
At Gymdesk, get all the features you need on Day 1 with a 30-day free trial to make sure it’s right for you (no credit card required).
You Can Ask Us Anything, Really!
As martial artists, fitness junkies and software developers - we built this product because you are our ideal customer. We will work with you to make sure our product fits your needs. Your success is our success.
Frequently Asked Questions
How easy is it to switch from Hapana to Gymdesk?
Switching from Hapana to Gymdesk is very simple with our migration tool. Export your member data from Hapana and import it into Gymdesk in a matter of minutes.
You can also migrate your payment data, leads/prospects lists, products, attendance and more.
Can I use Gymdesk's online functionality with my website?
All of our online features can work independently from the website we provide, and integrated on your existing website.
This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.
Do you track ranks, levels and promotion requirements?
You can track attendance using a tablet at the front desk, or manually in bulk at the back office.
For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.
Can I charge members using direct bank debits?
We support direct bank debits for member payments, depending on your location and payment processor.
Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe also provides SEPA bank debits to EU customers, BECS direct debits in Australia, and Pre-Authorized Debits in Canada.
Are you available in my country?
Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.
What are the payment processing fees?
All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.
We do not charge anything extra beyond the fees charged by your selected payment processor.
Start Your 30-day Free Trial
No sales call or credit-card required. Try our software for free 30 days!
Why Choose Gymdesk for Your Gym
- Seamless member sign-up and onboarding
- Auto-play and rebilling boost your bottom line
- Track attendance and skill progression
- Provide a high end experience for your members
- Pricing starts at $75/month, with no contracts or long term commitments