All-in-One Gym Management Software

Attract new students, manage existing members and staff, and use powerful marketing tools to grow your business and retain members in just one system.

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What is gym management software?

Gym management software is an all-in-one platform for fitness professionals to manage all the important aspects of their businesses. This includes member management, scheduling, billing, revenue reporting, and fitness marketing.

The Benefits of our Gym Management Software

Bring Your Gym Operations Online

Let's be honest: nobody likes wasting time on things that could be done online.

Your customers will love the fact that they can sign up for a class and confirm their attendance fully online, settle their dues at their convenience, without having to make an extra trip to the gym on rest days.

But going online doesn't only benefit your customers. By running the administrative and operational part of your business digitally, you will be able to cut costs, streamline all operations, have all information accessible from one place, allowing you to tap into new revenue streams seamlessly.

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Maximize your revenue generation and retention

Studies have shown that 83% of people prefer to pay online as opposed to offline.

In today's world, convenience is among the top priorities for many people. With our gym billing features, you can resolve payment issues automatically and provide a better payment experience for your customers.

Provide local payment methods, automated billing, alerts for expiring cards and overdue payments and more - and increase retention by making it easy to pay you.

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Provide a Peace of Mind For Your Customers

Are classes fully booked? Was the class canceled? Informed customers are happy customers.

Nothing can be more frustrating than arriving at the gym to learn class is canceled, or not knowing if there will be training slots by the time you finish work.

With our attendance tracking, gym booking and scheduling features, all your customers, instructors, and team will be able to manage their calendar easily, and always know what's going on in real time.

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Grow Your Fitness Club With Data-Driven Insights

Data-driven organizations are 23 times more likely to acquire customers, and six times as likely to retain them.

Eliminate the guesswork of understanding how your business, with meaningful, actionable data and insights. Make data-driven business decisions with visual reports populated with real-time data.

Report on month-over-month revenue and yearly projections, valuable data regarding member acquisition, retention and churn, notifications and more with Gymdesk's business reporting tools.

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Stand out online with powerful website widgets

Establish your online brand with our beautifully designed gym websites, included with each membership at no additional cost. Optimized for success on search engines and looks great on any device.

Or, if you already have a website, add lead capture forms, live schedule, online bookings, sign-up forms and more to your website.

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Grow Faster with SMS & Email Marketing

Warm up leads, invite them to convert, and keep in contact with members through our built-in SMS and email marketing features with 1-on-1 conversations with your members and prospects via email or texts.

Or, if you want to reach current members for fast engagement or an announcement, you can send mass emails and/or SMS messages.

Bring your marketing to the next level with automated SMS and email sequences that trigger when there’s a sign up on a certain form, or another sequence ends, or you place them on that sequence manually.

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What You Get with Gymdesk

Booking

Set time slots for visitors and members to book appointments for private lessons, introductory classes or regular sessions with limited capacity.

Reporting and Dashboards

Stay on top of everything that is happening in your gym with beautiful, easy-to-understand reports and dashboards.

Gym Marketing

Simple without sacrificing power. Get the tools and data you need to take control of your gym's marketing and growth.

Fully-Integrated and Optimized Website

Attract new visitors and members with a professionally designed, responsive website.

Member Management

Digital member signup, waivers, reporting, rank & attendance tracking -- accessible from anywhere, at any time.

Billing Management

Credit-card processing, direct debits, automatic payments, monthly reports & more.

Attendance Tracking

Easily track session attendance, member progress, learn about your most and least successful sessions, and more -- all from one place.

Point-of-Sale

Easily sell training gear and other goods with our digital gym point-of-sale software.

Remote Door Access

We integrate with Kisi to provide a fully-featured access control solution for managing door access remotely.

Transparent Pricing with No Contracts

You only pay more when you grow. Get all our features and dedicated, responsive support from real humans, no matter your account type.

Micro Gym
Newly opened gyms, up to 50 members.

Up to 50 active members*

Unlimited staff accounts

Responsive gym website

All features included

$75

/ MONTH
Small Gym
Smaller gyms, up to 100 members.

51-100 active members*

Unlimited staff accounts

Responsive gym website

All features included

$100

/ MONTH
Medium Gym
Medium sized gym, up to 200 members.

101-200 active members*

Unlimited staff accounts

Responsive gym website

All features included

$150

/ MONTH
Large Gym
Larger gym, up to 400 members.

201-400 active members*

Unlimited staff accounts

Responsive gym website

All features included

$200

/ MONTH
Enterprise
Get in touch for a custom plan for your needs.

Custom

Unlimited staff accounts

Responsive gym website

All features included

Contact Us
* Visitors, frozen / cancelled members or prospects are not counted towards the active member count.
No contracts, hidden costs or cancellation fees. All Prices are in USD

You may cancel your account at any time, for no cost. All of your information can be exported out at your convenience.

Gymdesk Works with the Products You Love

Take advantage of integrations with leading software solutions to seamlessly connect Gymdesk to your existing workflow.

Stripe

Financial infrastructure for the Internet.

Square

Powering all the ways you do business.

Authorize.net

Accept payments anytime, anywhere

Zoom

Online video conferencing and collaboration.

Active Campaign

The email marketing, marketing automation, and CRM tools you need to create incredible customer experiences.

Kisi

Cloud based access control. Provide remote door access via a mobile device

What Our Users Say About Us

  • Super useful to martial arts gym owners. I run a grappling gym, and the features are perfect for that.

    Customer service is very responsive and guided me through the whole set-up process. The team is always adding new features and enhancements based on user feedback, and the product gets better every month.

    I would recommend this software to anyone!

    Colossal Fight Company Logo Colossal Fight Company

  • I tried so many products promising so much yet deliver so little and are difficult to learn and use.

    With Gymdesk it was totally different - easy to set up, easy to use and members and staff love it.

    We’re 6 months into using this software and so far I give it a perfect 10 out of 10.

    Wing Chun International Logo Wing Chun International

  • The beautiful UI and overall feel of the software got us hooked.

    There are a ton of great features, but the best thing is how their support team makes you feel when you sign-up. From the first day, if we have an issue or question, a developer or the founder get back to us almost instantly to get it resolved!

    Gymdesk is one of the best decisions we’ve ever made for our business. Don’t think about too hard like we did in the past - sign-up now and see for yourself how amazing this software is!

    Kioto BJJ Chattanooga Logo Kioto BJJ Chattanooga

  • Great value for a very reasonable price. The team is extremely responsive, and suggestions are made into new features all the time - sometimes on the SAME DAY.

    You have everything you need to run a martial arts gym - membership management, attendance tracking, billing and recurring payments all for the same amount you would pay a third party JUST to collect money. Too much good stuff to list.

    I haven’t dealt with a service this good and people this dedicated in over 20 years - it’s almost a little shocking to be honest.

    Livingstone Karate Logo Livingstone Karate

  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.

    Honu BJJ Logo Honu BJJ

  • Our membership doubled within the first four months using this product - it was pretty incredible.

    Easy to sign-up new students, easy to see payment history. Overall it’s very organized and easy to navigate. I love that our members can access their profile online.

    Love this software!

    Mission Submissions Logo Mission Submissions

  • The best software for a Brazilian Jiu Jitsu school!

    The developers are very helpful. If I have an issue, they answer right away! The product is simple to use to keep track of your students.

    Gymdesk are doing a great job with their software, and I would recommend them to anyone out there!

    Knights BJJ Logo Knights BJJ

  • All of our feedback was considered and thought through.

    I considered 50+ other options and tried around 10 that were affordable. Gymdesk was in the top 3 - The thing that sold me was the customer service that has been incredible. They are quick to clarify, adjust, and improve if necessary.

    I can recommend this software without reservation. They are not the cheapest, yet offer great value and definitely not the most expensive. Absolutely worth the money!

    UTS Jitsu Logo UTS Jitsu

  • It was so easy to set-up our dojo! We got a member portal and a website at the same time. Billing members is extremely easy. Nothing but good things to say about our experience.

    The few issues I had were addressed immediately. I had ZERO problems at all with the member management or the back-end payment system.

    Bozeman Aikido Logo Bozeman Aikido

  • Gymdesk made my life so much easier. With the previous software we used, I was spending hours on the phone, and honestly I hated going to the back office to work on the computer.

    I now have much more confidence in the way we’re managing our business, our programs and our members, and we are so much more organized.

    Kaijin MMA Logo Kaijin MMA

  • This software is amazing! It’s already saved me time and money and I wish I switched sooner. I no longer have to spend time chasing overdue payments.

    It’s user friendly, reliable, and full of neat features and customization options. Really loving the email and texting functions. Love it!

    Advantage Martial Arts Logo Advantage Martial Arts

  • The billing features and member lead tracking is unparalleled.

    The software is perfect for keeping a martial arts school on track. They are also constantly upgrading and adding features. We highly recommend this software.

    Alpha & Omega Brazilian Jiu Jitsu Logo Alpha & Omega Brazilian Jiu Jitsu

  • We switched from Kicksite to Gymdesk. The website integration is great. I use Square for payments, and this is the only software I have found that integrates Square into their billing set-up.

    They are also more cost effective per student compared to Kicksite. Extremely impressed so far and would definitely recommend people give their software a try.

    Escambia Martial Arts Logo Escambia Martial Arts

Gymdesk By the Numbers

We’re helping thousands of business owners across the globe achieve and exceed their goals, every day.

  • 1500+

    Gyms, martial arts schools, studios

    Statistics - Gym

  • 40%+

    Business growth in the 1st year

    Statistics - Gym workout

  • $100M+

    Annual payment volume processed

    Statistics - Gym wight

Trusted by The Top Gyms and Martial Arts Schools

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Dedicated Support from Real Humans

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

Customer support
Responsible, Accessible Support

Get help from our team whenever you need it, via phone, email, or chat.

Customer support
Up to 3 Onboarding Calls

Migrate from another provider or set up your gym from scratch, with ease.

Customer support
Gymdesk Learning Center

Learn about every part of your account and strategies from growth via help articles and videos.

Recognized as Best-in-Class

Gymdesk is rated highly by the top software review sites with hundreds of 5-star reviews from happy customers.

4.8

Capterra logo

4.9

GetApp logo

4.8

Software Advice logo
GetApp logo Software Advice logo Software World logo SourceForge logo

Gymdesk Outmatches the Competition

With dedicated customer support, a modern, easy-to-use user interface, and all the features you need, Gymdesk is a better option than other gym management software.

Rings
Gymdesk Logo Gymdesk
MindBody Logo Mindbody
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How RTS Barbell Achieved Explosive Growth with Gymdesk

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

RTS Barbell 24/7 Fitness Gym
"With Gymdesk we've been able to add about 100 new members in the last 3 months, as well as hundreds of day-pass visitors"
Kevin Kist Kevin Kist Owner at RTS Barbell RTS Barbell Logo
FAQ

Frequently Asked Questions

  • What is Gym Management Software?

    Gym management software is a technological solution designed to help gym owners manage all aspects of their business, from membership management and attendance tracking to billing and reporting. 

    Its primary goal is to help them streamline all administrative tasks in order to cut down time, money and effort put in operating the gym. A good gym management software like Gymdesk also has Marketing and communication tools so you can grow your business seamlessly. 

  • What is Gymdesk best for?

    Gymdesk is best for gyms, fitness clubs and other membership-based businesses, such as martial arts, membership clubs and yoga studios. It allows you to grow your business by automating all of your processes from a single platform.

  • I use a different software provider. Can I migrate my data?

    Yes, you can migrate your data to Gymdesk if you are using a different martial arts software provider. All your important information, such as member data, payment details, prospects, products, and more can be imported very quickly with an interactive import flow. It works with providers such as Mindbody, Zen Planner, Perfect Mind, Kicksite and others.

    We are also available for assistance if you need help. Check the documentation for more information.

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • How much does a gym management system cost?

    You can find our pricing plans here. Texts/SMS have an additional surcharge depending on your location (we provide those at cost). Payment processing has per-payment fees determined by the payment processor (see above). We do not charge anything extra beyond that.

    There are no cancellation fees, long term contracts, hidden monthly charges, compliance fees and so forth. Our pricing is simple and based on usage.

  • Can I use direct bank debit?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe provides direct bank debits in other countries as well, including Canada, Australia and more.

  • How do I track promotions?

    You can track attendance using a tablet at the front desk, or manually at the back office.

    For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • I have an existing website, can I use it with your software?

    All of our online features can work independently from the website we provide, and integrate on your existing website.

    This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.

  • Does Gymdesk work with WordPress?

    Gymdesk is a gym software that works with WordPress (WP). You can build your own website using Gymdesk, or integrate Gymdesk as your gym management platform with your existing website Content Management System (CMS) like WordPress, Squarespace, Wix, or any other website builder.