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What is Gym Management Software?

Gym management software allows you to manage all the important back office operations in one place instead of being scattered across a bunch of several specialized programs.

This includes membership management, digital waivers and documents, billing, scheduling and booking, attendance tracking, sales, inventory, reporting, marketing, and more – all integrated into one cohesive solution.

Try our 30-day free trial today Join over 500+ gyms and martial arts schools in 45 states and 28 countries who chose Gymdesk for their business.

What our users say about us

  • Super useful to martial arts gym owners. I run a grappling gym, and the features are perfect for that.

    Customer service is very responsive and guided me through the whole set-up process. The team is always adding new features and enhancements based on user feedback, and the product gets better every month.

    I would recommend this software to anyone!
    David Gorham Colossal Fight Company
  • The beautiful UI and overall feel of the software got us hooked.

    There are a ton of great features, but the best thing is how their support team makes you feel when you sign-up. From the first day, if we have an issue or question, a developer or the founder get back to us almost instantly to get it resolved!

    Gymdesk is one of the best decisions we’ve ever made for our business. Don’t think about too hard like we did in the past - sign-up now and see for yourself how amazing this software is!
    Stephen Cruz Kioto BJJ Chattanooga
  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.
    Branden Guptill Honu BJJ
  • Our membership doubled within the first four months using this product - it was pretty incredible.

    Easy to sign-up new students, easy to see payment history. Overall it’s very organized and easy to navigate. I love that our members can access their profile online.

    Love this software!
    Mission Submissions Mission Submissions
  • The best software for a Brazilian Jiu Jitsu school!

    The developers are very helpful. If I have an issue, they answer right away! The product is simple to use to keep track of your students.

    Gymdesk are doing a great job with their software, and I would recommend them to anyone out there!
    Derrick Torres Knights BJJ
  • Love the platform, perfect for what we need and what we were looking for!

    You can really make it your own. Honestly - great job! Dashboard is great, accessibility and linking with current website is great.

    Michael Contreras 4Point Base BJJ
  • All of our feedback was considered and thought through.

    I considered 50+ other options and tried around 10 that were affordable. Gymdesk was in the top 3 - The thing that sold me was the customer service that has been incredible. They are quick to clarify, adjust, and improve if necessary.

    I can recommend this software without reservation. They are not the cheapest, yet offer great value and definitely not the most expensive. Absolutely worth the money!
    Franck Royer UTS Jitsu
  • Gymdesk made my life so much easier. With the previous software we used, I was spending hours on the phone, and honestly I hated going to the back office to work on the computer.

    I now have much more confidence in the way we’re managing our business, our programs and our members, and we are so much more organized.
    Molly Shields Kaijin MMA
  • The billing features and member lead tracking is unparalleled.

    The software is perfect for keeping a martial arts school on track. They are also constantly upgrading and adding features. We highly recommend this software.
    Earl Dunn Alpha & Omega Brazilian Jiu Jitsu
  • This software is very useful for martial arts gyms. I run a grappling gym, and the features for this software are fantastic.

    Further, the developer is extremely responsive, and walked me through the entire process from start to finish. He is also consistently updating his product, and incorporates feedback from users to make Gymdesk better every month.

    I would recommend this software to anyone!
    David Gorham David Gorham Colossal Fight Company
  • The beautiful UI and overall feel of the software got us hooked. Although there are a ton of amazing features, nothing comes close to how the customer service makes you feel when you join. If we have an issue, they personally emails us back almost instantly to get it resolved!

    Gymdesk has been one of the greatest decisions we have ever made for our school / business. Don't be like us and wait to get started.

    Sign-up now and see for yourself how amazing this software is!
    Stephen Cruz Stephen Cruz Kioto BJJ Chattanooga
  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.
    Branden Guptill Honu BJJ
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Features of our Gym Management Software

Member management

Gym Member Management

Members sign-up on a tablet or online, pay for their membership, and sign your documents digitally. From there, you can manage gym memberships with recurring payments, per-session charges, session packs and more.

Our simple but powerful Client Relationship Manager (CRM) allows you to track your conversation with leads and convert them easily over to memberships, all from one place.

Gymdesk also allows you to define your membership types and rates – even create paid and free trial memberships to help attract new leads. Especially useful for gyms, set up punch cards as a membership option as well.

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Billing and payments

Easy Gym Billing

Bill members automatically using a debit or credit card or with a bank account. You can also charge members on demand for gear purchases, private lessons and more. We integrate with the top payment processors: Square, Stripe, and Authorize.net.

And we send emails for you automatically to alert members on new bills, expiring cards, overdue payments and more. We even do automatic rebilling and overdue payments resolution.

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Streamline Member Access

Combine the scheduling, booking, access control and attendance features to streamline access to your gym.

Gym Booking & Scheduling

Let your members book classes or workout timeslots online from their member portals. Easily control your schedule so that members are always looking at an up-to-date calendar.

Track Attendance

Track attendance and membership usage. Our “Front Desk Mode” turns any tablet or computer into a terminal that lets students check themselves in with a code or by searching their names. You can even set up automatic check-ins for members who’ve booked a class.

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Gym website template Mobile gym website

Integrate with your website, or use our free gym website

Establish your online brand with our beautifully designed gym websites, included with each membership at no additional cost. Optimized for success on search engines and looks great on any device.

Or, if you already have a website, add lead capture forms, your schedule, sign-up forms and more to your website.

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Account dashboard

Business Reporting for Gyms

Make data-driven business decisions with beautifully designed summaries and graphs, populated with real-time data. Dashboards and reports include:

  • Month-over-month revenue and yearly projections
  • Member acquisition, retention and churn
  • Notifications on members, billing, memberships and much more
  • Point-of-sale revenue, COGS and profit
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Marketing dashboard

Grow Faster with SMS & Email Marketing

Warm up leads, invite them to convert, and keep in contact with members through our built-in SMS and email marketing features with 1-on-1 conversations with your members and prospects via email or texts.

Or, if you want to reach current members for fast engagement or an announcement, you can send mass emails and/or SMS messages.

Bring your marketing to the next level with automated SMS and email sequences that trigger when there’s a sign up on a certain form, or another sequence ends, or you place them on that sequence manually.

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Member portal

Free & Paid Exclusive Member Content Accessible from Home

Does your gym run a lot of classes? Do the Personal Trainers wish they could post supplemental content online? How about leaving helpful tips on how to use the equipment?

Create or support another profit center for your gym through paid online access to training materials from home.

Gymdesk's content feature allows you to create and host exclusive video and text content for your members, accessible through their member portals. Segment that content by membership type, program, or level to ensure each student is getting only the material best suited for them.

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