What our users say about us

  • Super useful to martial arts gym owners. I run a grappling gym, and the features are perfect for that.

    Customer service is very responsive and guided me through the whole set-up process. The team is always adding new features and enhancements based on user feedback, and the product gets better every month.

    I would recommend this software to anyone!
    David Gorham Colossal Fight Company
  • The beautiful UI and overall feel of the software got us hooked.

    There are a ton of great features, but the best thing is how their support team makes you feel when you sign-up. From the first day, if we have an issue or question, a developer or the founder get back to us almost instantly to get it resolved!

    Gymdesk is one of the best decisions we’ve ever made for our business. Don’t think about too hard like we did in the past - sign-up now and see for yourself how amazing this software is!
    Stephen Cruz Kioto BJJ Chattanooga
  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.
    Branden Guptill Honu BJJ
  • Our membership doubled within the first four months using this product - it was pretty incredible.

    Easy to sign-up new students, easy to see payment history. Overall it’s very organized and easy to navigate. I love that our members can access their profile online.

    Love this software!
    Mission Submissions Mission Submissions
  • The best software for a Brazilian Jiu Jitsu school!

    The developers are very helpful. If I have an issue, they answer right away! The product is simple to use to keep track of your students.

    Gymdesk are doing a great job with their software, and I would recommend them to anyone out there!
    Derrick Torres Knights BJJ
  • Love the platform, perfect for what we need and what we were looking for!

    You can really make it your own. Honestly - great job! Dashboard is great, accessibility and linking with current website is great.

    Michael Contreras 4Point Base BJJ
  • All of our feedback was considered and thought through.

    I considered 50+ other options and tried around 10 that were affordable. Gymdesk was in the top 3 - The thing that sold me was the customer service that has been incredible. They are quick to clarify, adjust, and improve if necessary.

    I can recommend this software without reservation. They are not the cheapest, yet offer great value and definitely not the most expensive. Absolutely worth the money!
    Franck Royer UTS Jitsu
  • Gymdesk made my life so much easier. With the previous software we used, I was spending hours on the phone, and honestly I hated going to the back office to work on the computer.

    I now have much more confidence in the way we’re managing our business, our programs and our members, and we are so much more organized.
    Molly Shields Kaijin MMA
  • The billing features and member lead tracking is unparalleled.

    The software is perfect for keeping a martial arts school on track. They are also constantly upgrading and adding features. We highly recommend this software.
    Earl Dunn Alpha & Omega Brazilian Jiu Jitsu
  • This software is very useful for martial arts gyms. I run a grappling gym, and the features for this software are fantastic.

    Further, the developer is extremely responsive, and walked me through the entire process from start to finish. He is also consistently updating his product, and incorporates feedback from users to make Gymdesk better every month.

    I would recommend this software to anyone!
    David Gorham David Gorham Colossal Fight Company
  • The beautiful UI and overall feel of the software got us hooked. Although there are a ton of amazing features, nothing comes close to how the customer service makes you feel when you join. If we have an issue, they personally emails us back almost instantly to get it resolved!

    Gymdesk has been one of the greatest decisions we have ever made for our school / business. Don't be like us and wait to get started.

    Sign-up now and see for yourself how amazing this software is!
    Stephen Cruz Stephen Cruz Kioto BJJ Chattanooga
  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.
    Branden Guptill Honu BJJ
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The Benefits of our Gym Management Software

Gym member management

Bring Your Gym Operations Online

Let's be honest: nobody likes wasting time on things that could be done online.

Your customers will love the fact that they can sign up for a class and confirm their attendance fully online, settle their dues at their convenience, without having to make an extra trip to the gym on rest days.

But going online doesn't only benefit your customers. By running the administrative and operational part of your business digitally, you will be able to cut costs, streamline all operations, have all information accessible from one place, allowing you to tap into new revenue streams seamlessly.

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Gym billing and payments

Maximize your revenue generation and retention

Studies have shown that 83% of people prefer to pay online as opposed to offline.

In today's world, convenience is among the top priorities for many people. With our gym billing features, you can resolve payment issues automatically and provide a better payment experience for your customers.

Provide local payment methods, automated billing, alerts for expiring cards and overdue payments and more - and increase retention by making it easy to pay you.

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Gym booking and schedule management

Provide a Peace of Mind For Your Customers

Are classes fully booked? Was the class canceled? Informed customers are happy customers.

Nothing can be more frustrating than arriving at the gym to learn class is canceled, or not knowing if there will be training slots by the time you finish work.

With our attendance tracking, gym booking and scheduling features, all your customers, instructors, and team will be able to manage their calendar easily, and always know what's going on in real time.

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Gym sales report

Grow Your Fitness Club With Data-Driven Insights

Data-driven organizations are 23 times more likely to acquire customers, and six times as likely to retain them.

Eliminate the guesswork of understanding how your business, with meaningful, actionable data and insights. Make data-driven business decisions with visual reports populated with real-time data.

Report on month-over-month revenue and yearly projections, valuable data regarding member acquisition, retention and churn, notifications and more with Gymdesk's business reporting tools.

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Gym website template Mobile gym website

Stand out online with powerful website widgets

Establish your online brand with our beautifully designed gym websites, included with each membership at no additional cost. Optimized for success on search engines and looks great on any device.

Or, if you already have a website, add lead capture forms, live schedule, online bookings, sign-up forms and more to your website.

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Marketing dashboard

Grow Faster with SMS & Email Marketing

Warm up leads, invite them to convert, and keep in contact with members through our built-in SMS and email marketing features with 1-on-1 conversations with your members and prospects via email or texts.

Or, if you want to reach current members for fast engagement or an announcement, you can send mass emails and/or SMS messages.

Bring your marketing to the next level with automated SMS and email sequences that trigger when there’s a sign up on a certain form, or another sequence ends, or you place them on that sequence manually.

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Frequently Asked Questions

  • What is Gym Management Software?

    Gym management software is a technological solution designed to help gym owners manage all aspects of their business, from membership management and attendance tracking to billing and reporting. 

    Its primary goal is to help them streamline all administrative tasks in order to cut down time, money and effort put in operating the gym. A good gym management software like Gymdesk also has Marketing and communication tools so you can grow your business seamlessly. 

  • What is Gymdesk best for?

    Gymdesk is best for gyms, fitness clubs and other membership-based businesses, such as martial arts, membership clubs and yoga studios. It allows you to grow your business by automating all of your processes from a single platform.

  • I use a different software provider. Can I migrate my data?

    Yes, you can migrate your data to Gymdesk if you are using a different martial arts software provider. All your important information, such as member data, payment details, prospects, products, and more can be imported very quickly with an interactive import flow. It works with providers such as Mindbody, Zen Planner, Perfect Mind, Kicksite and others.

    We are also available for assistance if you need help. Check the documentation for more information.

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • How much does a gym management system cost?

    You can find our pricing plans here. Texts/SMS have an additional surcharge depending on your location (we provide those at cost). Payment processing has per-payment fees determined by the payment processor (see above). We do not charge anything extra beyond that.

    There are no cancellation fees, long term contracts, hidden monthly charges, compliance fees and so forth. Our pricing is simple and based on usage.

  • Can I use direct bank debit?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe provides direct bank debits in other countries as well, including Canada, Australia and more.

  • How do I track promotions?

    You can track attendance using a tablet at the front desk, or manually at the back office.

    For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • I have an existing website, can I use it with your software?

    All of our online features can work independently from the website we provide, and integrate on your existing website.

    This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.

Little details that make a huge difference

  • Payments

    Recurring payments

    Automate your billing, resolve delinquent payments, and make your cash flow more predictable with our powerful billing features.

  • Capacity

    Mass check-in

    Quickly take roll call for busy classes with our mass check-in feature, reducing your admin and giving you more control.

  • Modern website

    Online onboarding

    Onboard new gym members fully online, or using a tablet or a mobile device at the front-desk for maximum convenience.

  • Devices

    Booking reminders

    Make sure people remember to show up to their appointments with automatic booking reminders & calendar invitations.

  • Lead capture

    Product management

    Sell products at your gym or online, manage inventory, and track invoices with ease - all with Gymdesk.

  • Member content

    Schedule Management

    Let your trainers and coaches manage their own schedule quickly and easily, setting up classes at any time, from anywhere.

  • Referral

    Referral system

    Create referral incentives for members and reward successful referrals automatically.

  • Embed

    Ranks and promotions

    Set up your programs, ranks and levels exactly the way you run it. Add custom progression and promotion requirements.

  • Massmessaging

    Email and SMS automations

    Help nudge leads towards becoming members with automated messaging sequences over Email and text.

Gymdesk not only has a great product, their customer service is amazing. They're personable, on top of things, and take recommendations. When COVID hit and we had to shut down, I wondered how I would offer online classes. Before I even had a chance to ask support for advice, they emailed everyone about the new online class features. It was a godsend.
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