Gym Member Management

Powerful features and gym marketing automations that help you attract leads, convert leads into members, and increase member retention.

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Everything you need to sign-up and manage your members

Gym member management

Customizable member reporting and administration

All your members' information, easily accessible on your laptop or mobile device.

Update member information quickly, identify billing issues at a glance, easily keep track of attendance, rank, skill progress & much more.

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Gym website

Digital member sign-up and waivers

Sign-up members at your front-desk, using a desktop computer, tablet or smartphone, or remotely via a link you can send via Email. Members sign a waiver form digitally, freeing you from the paper trail.

At sign-up, you can note how the member found your gym and if he arrived via a referral. This data is aggregated and shown in the marketing dashboard.

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Gym member profile

Detailed member information on demand

So much more than membership software. Manage member information online and access it from your gym, your home or on the go. Keep track of each member with an easy-to-use, modern interface that provides important insights and reduces time waste.

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Memberships options

Manage memberships and gym access

Set up memberships with highly customized pricing formats - recurring payments, one-time payments, pay-per-session, session packs and trial memberships.

Memberships can provide gym access to members based on expiration, number of sessions per purchase / day / week / month, gym programs and more.

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Import members

Import and export member data at any time

Import your existing member data from most applications and services, and even Excel spreadsheets. If you need help importing your old member data, please get in touch and we'll do our best to help!

Your data on our service can be exported back at any time, as Excel readable files (CSV files). You can open your member data in your spreadsheet application, or use it for migrating to a different service if you decide to do so.

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Edit member profile

An easier way to keep your records up-to-date

Personal details change all the time - people move and phone numbers change. Make your life easier by allowing your members to update their information themselves on their own online account.

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Faster resolution of billing issues

In the case of a missed payment or expired payment card, members receive Email notifications detailing the problem, and directs them to update their payment information online and pay their outstanding charges.

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Members content

Exclusive member content

Provide exclusive member content and videos through the member portal, and segment it by membership, program and rank.

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Member attendance

Full access to attendance history and training progress

Members can track their training history and review their progress from their online accounts, helping to maintain their motivation to train. They can also review reference material created by you or your staff that you can attach to specific classes they've attended.

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Gymdesk Works with the Products You Love

Take advantage of integrations with leading software solutions to seamlessly connect Gymdesk to your existing workflow.


Financial infrastructure for the Internet.


Powering all the ways you do business.

Accept payments anytime, anywhere


Online video conferencing and collaboration.

Active Campaign

The email marketing, marketing automation, and CRM tools you need to create incredible customer experiences.


Cloud based access control. Provide remote door access via a mobile device

How RTS Barbell Achieved Explosive Growth with Gymdesk

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

RTS Barbell 24/7 Fitness Gym
"With Gymdesk we've been able to add about 100 new members in the last 3 months, as well as hundreds of day-pass visitors"
Kevin Kist Kevin Kist Owner at RTS Barbell RTS Barbell Logo

Frequently Asked Questions

  • How easy is it to switch from Mindbody to Gymdesk?

    Switching from Mindbody to Gymdesk is very simple with our migration tool. Export your member data from Mindbody and import it into Gymdesk in a matter of minutes.

    You can also migrate your payment data, leads/prospects lists, products, attendance and more.

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and, and each have their own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • Can I charge members using direct bank debits?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and provide ACH and eChecks respectively to US customers. Stripe also provides SEPA bank debits to EU customers, BECS direct debits in Australia, and Pre-Authorized Debits in Canada.

  • Do you track ranks, levels and promotion requirements?

    You can track attendance using a tablet at the front desk, or manually in bulk at the back office.

    For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • Can I use Gymdesk's online functionality with my website?

    All of our online features can work independently from the website we provide, and integrated on your existing website.

    This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.

Gym management software that frees up your time and helps you grow.

Simplified billing, enrollment, student management, and marketing features that help you grow your gym or martial arts school.