Gym Billing Software

Accept payments online or in-person for one-time or recurring fees, and get real-time reporting on your revenue growth.

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What is gym billing software?

Gym billing software allows gyms to take payments and create invoices. Gym billing systems allow gyms to collect recurring membership fees, one-time membership fees, and process merchandise and product sales, as well as automate payment issue resolution. Billing is a primary feature of gym management software.

Accept payments online or in person

Accept debit cards, credit cards, bank transfers, and other local payment methods securely online, or in person with a card reader. Schedule payments and send automatic reminders and receipts.

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Recurring and one-time payments

Create on-demand charges for memberships, class fees, or gym merch. Set up memberships with recurring payments over any number of days, weeks, months, or years.

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Resolve billing issues quickly 

Get an overview of upcoming, missed, or failed member payments, and receive a daily billing report email. Set up an automatic retry schedule for failed payments.

Send automatic notifications to members about expired credit cards and overdue payments with a link to resolve their payments online.

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Measure your gym’s revenue

From simple overviews to in-depth reporting and projections, you have everything you need to understand your gym’s revenue and growth.

Get detailed accounting information with a breakdown of all the payments and refunds processed by your gym. Export your payments to any bookkeeping software.

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Reduce billing admin with online accounts 

Members get access to an online account where they manage all of their billing and membership information.

Automatic notifications about upcoming and overdue payments allow members to resolve billing issues, reducing your overhead and increasing revenue.

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Gymdesk Works with the Products You Love

Take advantage of integrations with leading software solutions to seamlessly connect Gymdesk to your existing workflow.


Financial infrastructure for the Internet.


Powering all the ways you do business.

Accept payments anytime, anywhere


Online video conferencing and collaboration.

Active Campaign

The email marketing, marketing automation, and CRM tools you need to create incredible customer experiences.


Cloud based access control. Provide remote door access via a mobile device

How RTS Barbell Achieved Explosive Growth with Gymdesk

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

RTS Barbell 24/7 Fitness Gym
"With Gymdesk we've been able to add about 100 new members in the last 3 months, as well as hundreds of day-pass visitors"
Kevin Kist Kevin Kist Owner at RTS Barbell RTS Barbell Logo

Frequently Asked Questions

  • What is a merchant account?

    A merchant account is a type of bank account that allows you to accept payments - mostly debit or credit card payments. Previously, you would need to open a merchant account if you want to process payment cards for your business, and a separate payment gateway to accept those payments online or via a card reader. Nowadays, all-in-one payment providers such as Stripe or Square allow you to process payments without opening multiple types of accounts.

  • How do I start with payment processing?

    You would normally need to open a merchant account and add a payment gateway, both of which have their own process and associated fees. Newer payment providers such as Stripe and Square allow you to create one account with a simplified fee structure. Gymdesk integrates with Stripe, Square and for payments, allowing you get start accepting payments quickly, with simple and predictable costs.

  • What are the payment processing fees?

    Payment processing fees vary by payment provider and your country. In the U.S, most payment processors cost 2.9% + 30c per transaction. Our partner, Friendly Payments, can negotiate that down to 2.75% + 25c per transaction. Gymdesk does not charge any additional fees for payment processing on top of the base fees. Check the Stripe and Square websites for pricing in countries other than the US.

Gym management software that frees up your time and helps you grow.

Simplified billing, enrollment, student management, and marketing features that help you grow your gym or martial arts school.