Martial Arts Management Software for Schools

Manage Members, Promotions, and Attendance in One Platform.

Manage attendance, promotions, payments, and bookings for your studio in a single easy-to-use platform — with dedicated support from day 1.

simplify your school operations Try free for 30 days. No credit cards or sales calls.
"We’ve been able to add hundreds of new members with Gymdesk."
Brandon Kist · RTS Barbell

What is martial arts member management software?

Membership management software helps you manage all aspects of a martial arts school. From member onboarding and waivers, ranks and programs, check-ins, to billing, recurring payments, attendance tracking, marketing, point-of-sale and more. 


Trusted by the top gyms in the world

Managing a martial arts studio shouldn’t feel this hard

Juggling Memberships

Staying organized with attendance, payments, and memberships is an uphill battle.

Inconsistent Promotions

Manually trying to keep up with rank promotions and student development is overwhelming.

Scattered Systems

Switching between platforms wastes time, creates confusion, and slows down operations.

Limited Visibility

Important decisions are based on guesses, not data, due to lack of insight into performance.

Simplify Studio Management with an Intuitive Platform Backed by Dedicated Support

Membership management and attendance
Full size image Membership management and attendance

Member management icon member management

Membership management and attendance made simple.

Onboard new students, track attendance, handle payments, and manage bookings - from the front desk or with a mobile device. Students can check in on their own, and you can quickly check in multiple members at once.

ranks and promotions
Full size image ranks and promotions

Promotions icon Ranking & Promotions

Full control over belt ranks, promotions and member content.

Get full visibility into student progress with detailed reports. Move members through drag-and-drop customizable automation. Share rank-specific content, send messages, and offer virtual memberships, all through the member portal.

gym reporting
Full size image gym reporting

Chart icon Reporting

Clear and powerful reporting for Martial Arts schools

Get clear, easy-to-read reports on revenue, attendance, and growth projections with Gymdesk. Stop relying on spreadsheets or guessing future trends based on inaccurate data. Make informed decisions quickly and keep your school growing.

customer support
Full size image customer support

Support icon Self Serve + Full Support

Self-serve with full support for schools, from day one.

Start a 30-day, self-serve trial with no sales calls or demos. Need help? Our world-class support team provides full support from day one to ensure a smooth setup and onboarding experience.

simplify your school operations Try free for 30 days. No credit card or sales calls.

Real stories from our martial arts studio customers

Recognized as Best-in-Class

We’re rated highly by the top software review sites with hundreds of 5-star reviews from happy customers.

4.8

Capterra logo

4.9

GetApp logo

4.8

Software Advice logo
SourceForge logo Software Advice logo Capterra logo GetApp logo

Gymdesk Outmatches the Competition

With dedicated customer support, a modern, easy-to-use user interface, and all the features you need, Gymdesk is a better option than other gym management software.

Gymdesk Logo Gymdesk
MindBody Logo Mindbody

  • I tried so many products promising so much yet deliver so little and are difficult to learn and use.

    With Gymdesk it was totally different - easy to set up, easy to use and members and staff love it.

    We’re 6 months into using this software and so far I give it a perfect 10 out of 10.

    Wing Chun International

  • We switched from Kicksite to Gymdesk. The website integration is great. I use Square for payments, and this is the only software I have found that integrates Square into their billing set-up.

    They are also more cost effective per student compared to Kicksite. Extremely impressed so far and would definitely recommend people give their software a try.

    Escambia Martial Arts

  • The billing features and member lead tracking is unparalleled.

    The software is perfect for keeping a martial arts school on track. They are also constantly upgrading and adding features. We highly recommend this software.

    Alpha & Omega Brazilian Jiu Jitsu

  • This software is amazing! It’s already saved me time and money and I wish I switched sooner. I no longer have to spend time chasing overdue payments.

    It’s user friendly, reliable, and full of neat features and customization options. Really loving the email and texting functions. Love it!

    Advantage Martial Arts

  • Gymdesk made my life so much easier. With the previous software we used, I was spending hours on the phone, and honestly I hated going to the back office to work on the computer.

    I now have much more confidence in the way we’re managing our business, our programs and our members, and we are so much more organized.

    Kaijin MMA

  • It was so easy to set-up our dojo! We got a member portal and a website at the same time. Billing members is extremely easy. Nothing but good things to say about our experience.

    The few issues I had were addressed immediately. I had ZERO problems at all with the member management or the back-end payment system.

    Bozeman Aikido

  • The best software for a Brazilian Jiu Jitsu school!

    The developers are very helpful. If I have an issue, they answer right away! The product is simple to use to keep track of your students.

    Gymdesk are doing a great job with their software, and I would recommend them to anyone out there!

    Knights BJJ

  • Our membership doubled within the first four months using this product - it was pretty incredible.

    Easy to sign-up new students, easy to see payment history. Overall it’s very organized and easy to navigate. I love that our members can access their profile online.

    Love this software!

    Mission Submissions

  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.

    Honu BJJ

  • Great value for a very reasonable price. The team is extremely responsive, and suggestions are made into new features all the time - sometimes on the SAME DAY.

    You have everything you need to run a martial arts gym - membership management, attendance tracking, billing and recurring payments all for the same amount you would pay a third party JUST to collect money. Too much good stuff to list.

    I haven’t dealt with a service this good and people this dedicated in over 20 years - it’s almost a little shocking to be honest.

    Livingstone Karate

  • The beautiful UI and overall feel of the software got us hooked.

    There are a ton of great features, but the best thing is how their support team makes you feel when you sign-up. From the first day, if we have an issue or question, a developer or the founder get back to us almost instantly to get it resolved!

    Gymdesk is one of the best decisions we’ve ever made for our business. Don’t think about too hard like we did in the past - sign-up now and see for yourself how amazing this software is!

    Kioto BJJ Chattanooga

  • All of our feedback was considered and thought through.

    I considered 50+ other options and tried around 10 that were affordable. Gymdesk was in the top 3 - The thing that sold me was the customer service that has been incredible. They are quick to clarify, adjust, and improve if necessary.

    I can recommend this software without reservation. They are not the cheapest, yet offer great value and definitely not the most expensive. Absolutely worth the money!

    UTS Jitsu

  • Super useful to martial arts gym owners. I run a grappling gym, and the features are perfect for that.

    Customer service is very responsive and guided me through the whole set-up process. The team is always adding new features and enhancements based on user feedback, and the product gets better every month.

    I would recommend this software to anyone!

    Colossal Fight Company

Dedicated Support from Real Humans

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

Customer support
  • check-icon Responsible, Accessible Support
  • check-icon Up to 3 Onboarding Calls
  • check-icon Accessible Support

Gymdesk supports gyms around the globe

We’re helping thousands of business owners across the globe achieve and exceed their goals, every day.

2500+

Gyms, martial arts schools, studios

20+

Countries where gym owners use Gymdesk

$250M+

Annual payment volume processed

Stripe logo Square logo Authorize.net logo GoCardless logo Zoom logo Active Campaign logo Google Calendar logo Kisi logo

Work with the Tools You Already Use

Gymdesk integrates with your existing tools and workflows to make your gym operations much more seamless.

Frequently Asked Questions

  • I use a different software provider. Can I migrate my data?


    You can migrate all your important data from your existing provider - member data, payment information, prospects, payments, products and more in a couple of hours. We created an interactive import flow that allows you to import everything very quickly, and works with all the big providers - Mindbody, Zen Planner, Perfect Mind, Kicksite, and others.

  • Do you assist with onboarding or migrations?

    Yes, we offer complete onboarding and migration support for your martial arts studio, no matter your current setup.

  • How long will it take to get set up?

    You can sign up in under 5 minutes. We offer a free 30-day trial without sales calls or credit cards so you can explore the product at your leisure.

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types. We do not charge anything extra beyond the fees charged by your selected payment processor.

  • What is your pricing? Are there any hidden costs?

    You can find our pricing plans here. Texts/SMS have an additional surcharge depending on your location (we provide those at cost). Payment processing has per-payment fees determined by the payment processor (see above). We do not charge anything extra beyond that. Our pricing is simple and based on usage.

  • Can I use direct bank debit?

    We support direct bank debits for member payments, depending on your location and payment processor. Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe provides direct bank debits in other countries as well, including Canada, Australia and more.

  • How do I track promotions?

    You can track attendance using a tablet at the front desk, or manually at the back office. For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • I have an existing website, can I use it with your software?

    All of our online features can work independently from the website we provide, and integrate on your existing website. This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.

Simple Pricing. No Hidden Fees.

You only pay more when you grow. Get all our features and dedicated responsive support from real humans no matter your account type.

There are no costs or cancellation fees. Try us free for 30 days, no strings attached.

See detailed pricing plans

Pricing from $75/month

Up to 50 members

Member and location pricing - we grow with you to hundreds of locations and thousands of members.

Simplify your school operations