Everything You Need to Run a Martial Arts Gym
The only gym software that lets you get paid on time, never miss a member's belt promotion and run your competition team—without opening another tab.
Other Gym Software Was Built for Everyone. We Built This for You.
Gymdesk started in 2016, when a BJJ black belt built the software his gym-owner friends kept asking for. It's still built for gyms where rank means something, community is the point, and the owner is usually the head instructor too.
Other Gym Software Was Built for Everyone. We Built This for You.
Gymdesk started in 2016, when a BJJ black belt built the software his gym-owner friends kept asking for. It's still built for gyms where rank means something, community is the point, and the owner is usually the head instructor too.
“
Gymdesk is also built for martial arts schools versus some of the other ones where it's kind of a nice add on. … It's very different culturally, belt management, the waivers. It's just a different beast.
Misho Ceko
Founder and Head Professor, Chicago MMA
Misho Ceko
Founder and Head Professor, Chicago MMA
From First Class to Black Belt, and Everything In Between
Belts, billing, attendance, competitions, and families, all on one profile instead of notebooks and group chats.
Build belt promotions around your gym's curriculum
Set what each rank takes for BJJ, karate, judo or your own system, whether that’s classes, hours, time at rank, skills, or age. Gymdesk tracks every student against it, awards stripes automatically and shows you who’s ready for promotion day.
“
I like how you can go inside: ‘Oh, 20 hours is a stripe or 40 hours is a stripe.’ You can adjust it. … You guys got it covered: the kids belts, the adult belts, even the red stripe if you do that, or the four stripes when they joined, all those features.
Matthew Pollino
Founder, Triple Seven Jiu Jitsu
Matthew Pollino
Founder, Triple Seven Jiu Jitsu
Know you're getting paid, without having to ask
Memberships, family plans, and testing fees bill automatically, and failed cards retry on their own. You'll see who's behind before it turns into a conversation, on Gymdesk Payments or one of five other processors.
“
You don't need to be hustling after people. The payment's there, pre-done. … Back in the day, there's people not paying, training for three months. How are you going to talk to the guy? That's terrible.
Jorge Britto
Owner, Etobicoke BJJ
Jorge Britto
Owner, Etobicoke BJJ
See which members are showing up, and which ones aren't
Every check-in is logged, from the kiosk, a QR code, or the app. See who's training every week, who's close to their next stripe, and who's started to drift, so you can reach out before they cancel.
“
We have to reference and go back all the time and, ‘oh, he's been with us a year, but he's only been to 10 classes.’ … The attendance tracking, the rank tracking, all of that stuff is great.”
Brian VanOrnum
Co-Owner, Unicorn Jiu Jitsu
Brian VanOrnum
Co-Owner, Unicorn Jiu Jitsu
Manage the whole family from one account
Parents manage every kid from one login, sign waivers, see progress, and pay one family plan. Family pricing updates on its own when someone joins or leaves.
“
For me, I had a lot of family members. Being able to manage family accounts easily was huge for us. You'd be surprised, a kid will start, next thing you know, dad watches enough classes or mom, they want to get on the mat.
Joe Guarino
Co-Founder, AE UNLTD Jiu Jitsu (formerly Unlimited Jiu Jitsu)
Joe Guarino
Co-Founder, AE UNLTD Jiu Jitsu (formerly Unlimited Jiu Jitsu)
Where You Train.
Where You Compete.
Finally Connected.
Find Smoothcomp tournaments, register your team, and see every result land on one permanent record, from inside Gymdesk. Included in every plan.
Where You Train.
Where You Compete.
Finally Connected.
Find Smoothcomp tournaments, register your team, and see every result land on one permanent record, from inside Gymdesk. Included in every plan.
Less Desk Work for Whoever's Running the Business Side
Leads, sign-ups, follow-ups and sales keep moving whether you're on the mat or not. All included in every plan.
Member app
Students book classes, check in, track their belt progress, and register for tournaments, all in the free Gymdesk Members app.
Website
A free gym website with your schedule, trial sign-ups and online payments built in.
Lead management
Capture every trial class request and follow up before they go cold.
Automations
Welcome new students, check in on absent ones and celebrate promotions automatically.
Point of sale
Sell gis, rash guards, gear and drop-ins at the front desk or online.
Reporting
See revenue, attendance and growth at a glance, without the spreadsheets.
Switch to Gymdesk Without Starting Over
Bring your students and their saved cards, with real help along the way.
“
As with any transition, it can be a little bit challenging right at the beginning, but it was very smooth. Maya took care of that part and she transferred all the data from the system we were working before Gymdesk.
Frederico Silva
Head Instructor, Alliance Jiu-Jitsu Fort Mill
Frederico Silva
Head Instructor, Alliance Jiu-Jitsu Fort Mill
Your students' cards come with you
Saved cards move over from Stripe, Square and other processors, so nobody re-enters anything.
Responsive support from real people
Our team helps you get set up, moves your data over, and stays with you long after you go live.
And most importantly, we never hold your data hostage
Your students' records and payment details belong to you. If you ever leave, they go with you.
Simple Pricing. Competitions Included.
Every feature in every plan. You only pay more as your gym grows.
Pricing from
$75
/month
Up to 50 members with Gymdesk Payments. $100/month if you process elsewhere.
Smoothcomp Connect included
Unlimited staff accounts
Free website
No contracts, cancel anytime
We Don't Just Build Software for Gym Owners. We Train With Them.
We Don't Just Build Software for Gym Owners. We Train With Them.
We Don't Just Build Software for Gym Owners. We Train With Them.
Most software companies learn about their customers through surveys and support tickets. We get on the mat. Gymdesk Originals is Alex's ongoing series where he visits gym owners across the country—training with them, learning from them, and telling their stories.
We Don't Just Build Software for Gym Owners. We Train With Them.
Most software companies learn about their customers through surveys and support tickets. We get on the mat. Gymdesk Originals is Alex's ongoing series where he visits gym owners across the country—training with them, learning from them, and telling their stories.
Frequently asked questions
What is martial arts management software?
Martial arts management software runs the business side of a martial arts gym in one place: student records and waivers, belts and promotions, attendance and check-in, recurring billing, scheduling, marketing and point of sale. Gymdesk adds competition management through Smoothcomp Connect.
Can I set my own promotion requirements?
Yes. Each rank can require any mix of classes, hours, time at rank, skills or age, and you decide whether stripes are awarded automatically or by you.
Can I track belts for more than one martial art?
Yes. Each program has its own rank system, so a student can hold a BJJ blue belt and a judo yellow belt on the same profile.
Is Smoothcomp Connect included in my plan?
Yes. Competition management is included in every Gymdesk plan at no extra cost. If your gym doesn't compete, the Competitions tab can be turned off in Settings.
Can I bill families on one account?
Yes. Family plans cover everyone in the household with pricing that adjusts as members join or leave, and parents manage the whole family from one login.
Are you available in my country?
Gymdesk is used by gyms in 30+ countries. Gymdesk Payments is available in the US and Canada, and you can connect Stripe, Square, Authorize.net, GoCardless or Ezypay elsewhere.
I have an existing website. Can I use it with Gymdesk?
Yes. Add Gymdesk's schedule, sign-up and lead forms to your current site, or use the free Gymdesk website.
Do you assist with onboarding or migrations?
Yes. Our team helps move your students, memberships and saved cards over.