50% Of the work of running the business was spent chasing payments. Now it’s tracked automatically.
250+ families Re-enrolled manually every September. Now on rolling memberships that don’t expire.
3 locations Port Coquitlam, Burnaby, and Langley—all managed through Gymdesk.
The Before
Origami Rhythmics ran on spreadsheets. Payments came in by e-transfer and cash, and someone had to track every one of them manually across hundreds of families.
- Collecting payments consumed half the operational effort of the entire business—chasing families, cross-referencing entries, following up individually every month
- Re-enrollment meant starting from scratch every September—new records, new payment setups, new onboarding for every family on the roster
- No front desk staff meant no one to catch what fell through the cracks
“You can imagine how much work it creates for us,” the manager says. “50% of the work of running the business was collecting payments.”
The After
With Gymdesk, the manual work was gone.
- Payments are collected automatically—the system shows who’s paid and who hasn’t, green and red, nothing ambiguous
- Rolling memberships replaced the September re-enrollment—families stay on until they choose to leave, no restart required
- Billing and membership status are visible without anyone behind a desk
“The whole payment recording system is phenomenal,” the manager says. “We can actually see what’s happening.”
What Changed
Payment collection stopped being a job
Before Gymdesk, half the operational effort of the business was chasing payments by e-transfer, cash, and spreadsheet. Now payments are collected automatically and the system shows exactly who has paid and who hasn’t. The chasing stopped. The visibility started.
No more re-enrolling hundreds of families every September
The old seasonal model meant starting from scratch every autumn—setting up new payments, creating new records, re-onboarding every family. Rolling memberships through Gymdesk made that unnecessary. Families stay on until they choose to leave. The gym stays open year-round.
No front desk. Full visibility.
Origami Rhythmics runs on coaches, not admin staff. Gymdesk gives the team payment visibility and membership status without anyone behind a desk—so the people running the club can stay focused on the kids, not the spreadsheets.
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“50% of the work of running the business was collecting payments. The whole payment recording system is phenomenal — we can actually see what’s happening.”
“It was kind of like a nightmare...50% of the work of running the business was collecting payments.”
About the Gym
- British Columbia, Canada location
- Disciplines: Gymnastics, cheer, and dance club—children aged 4 to 18 rating
- 280+ user-check
- Team: Family-run, coaches only settings
- Using Gymdesk for: Automated billing, payment tracking, rolling membership management check
Running a children’s program? There’s a better way to manage it.
Gymdesk handles billing, memberships, and payment tracking automatically—so you can focus on the kids, not the spreadsheets.
