What our users say about us

  • Super useful to martial arts gym owners. I run a grappling gym, and the features are perfect for that.

    Customer service is very responsive and guided me through the whole set-up process. The team is always adding new features and enhancements based on user feedback, and the product gets better every month.

    I would recommend this software to anyone!

    Colossal Fight Company Logo Colossal Fight Company

  • I tried so many products promising so much yet deliver so little and are difficult to learn and use.

    With Gymdesk it was totally different - easy to set up, easy to use and members and staff love it.

    We’re 6 months into using this software and so far I give it a perfect 10 out of 10.

    Wing Chun International Logo Wing Chun International

  • The beautiful UI and overall feel of the software got us hooked.

    There are a ton of great features, but the best thing is how their support team makes you feel when you sign-up. From the first day, if we have an issue or question, a developer or the founder get back to us almost instantly to get it resolved!

    Gymdesk is one of the best decisions we’ve ever made for our business. Don’t think about too hard like we did in the past - sign-up now and see for yourself how amazing this software is!

    Kioto BJJ Chattanooga Logo Kioto BJJ Chattanooga

  • Great value for a very reasonable price. The team is extremely responsive, and suggestions are made into new features all the time - sometimes on the SAME DAY.

    You have everything you need to run a martial arts gym - membership management, attendance tracking, billing and recurring payments all for the same amount you would pay a third party JUST to collect money. Too much good stuff to list.

    I haven’t dealt with a service this good and people this dedicated in over 20 years - it’s almost a little shocking to be honest.

    Livingstone Karate Logo Livingstone Karate

  • After three years of avoiding the bigger companies and their products, we gave Gymdesk a try.

    Any questions or issues we had were immediately addressed, and our feedback was quickly implemented to make the product an even better fit with our gym.

    We’re now using Gymdesk at both our locations and are really happy with the software and the customer service.

    Honu BJJ Logo Honu BJJ

  • Our membership doubled within the first four months using this product - it was pretty incredible.

    Easy to sign-up new students, easy to see payment history. Overall it’s very organized and easy to navigate. I love that our members can access their profile online.

    Love this software!

    Mission Submissions Logo Mission Submissions

  • The best software for a Brazilian Jiu Jitsu school!

    The developers are very helpful. If I have an issue, they answer right away! The product is simple to use to keep track of your students.

    Gymdesk are doing a great job with their software, and I would recommend them to anyone out there!

    Knights BJJ Logo Knights BJJ

  • All of our feedback was considered and thought through.

    I considered 50+ other options and tried around 10 that were affordable. Gymdesk was in the top 3 - The thing that sold me was the customer service that has been incredible. They are quick to clarify, adjust, and improve if necessary.

    I can recommend this software without reservation. They are not the cheapest, yet offer great value and definitely not the most expensive. Absolutely worth the money!

    UTS Jitsu Logo UTS Jitsu

  • It was so easy to set-up our dojo! We got a member portal and a website at the same time. Billing members is extremely easy. Nothing but good things to say about our experience.

    The few issues I had were addressed immediately. I had ZERO problems at all with the member management or the back-end payment system.

    Bozeman Aikido Logo Bozeman Aikido

  • Gymdesk made my life so much easier. With the previous software we used, I was spending hours on the phone, and honestly I hated going to the back office to work on the computer.

    I now have much more confidence in the way we’re managing our business, our programs and our members, and we are so much more organized.

    Kaijin MMA Logo Kaijin MMA

  • This software is amazing! It’s already saved me time and money and I wish I switched sooner. I no longer have to spend time chasing overdue payments.

    It’s user friendly, reliable, and full of neat features and customization options. Really loving the email and texting functions. Love it!

    Advantage Martial Arts Logo Advantage Martial Arts

  • The billing features and member lead tracking is unparalleled.

    The software is perfect for keeping a martial arts school on track. They are also constantly upgrading and adding features. We highly recommend this software.

    Alpha & Omega Brazilian Jiu Jitsu Logo Alpha & Omega Brazilian Jiu Jitsu

  • We switched from Kicksite to Gymdesk. The website integration is great. I use Square for payments, and this is the only software I have found that integrates Square into their billing set-up.

    They are also more cost effective per student compared to Kicksite. Extremely impressed so far and would definitely recommend people give their software a try.

    Escambia Martial Arts Logo Escambia Martial Arts

The Benefits of our Sports Club Management Software

Gym member management

Bring Your Club Operations Online

Let's be honest: nobody likes wasting time on things that could be done online.

Your customers will love the fact that they can sign up for a class and confirm their attendance fully online, settle their dues at their convenience, without having to make an extra trip to the gym on rest days.

But going online doesn't only benefit your customers. By running the administrative and operational part of your business digitally, you will be able to cut costs, streamline all operations, have all information accessible from one place, allowing you to tap into new revenue streams seamlessly.

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Gym billing and payments

Maximize your revenue generation and retention

Studies have shown that 83% of people prefer to pay online as opposed to offline.

In today's world, convenience is among the top priorities for many people. With our billing features, you can resolve payment issues automatically and provide a better payment experience for your customers.

Provide local payment methods, automated billing, alerts for expiring cards and overdue payments and more - and increase retention by making it easy to pay you.

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Gym booking and schedule management

Provide a Peace of Mind For Your Customers

Are classes fully booked? Was the class canceled? Informed customers are happy customers.

Nothing can be more frustrating than arriving at the club to learn class is canceled, or not knowing if there will be training slots by the time you finish work.

With our attendance tracking, gym booking and scheduling features, all your customers, instructors, and team will be able to manage their calendar easily, and always know what's going on in real time.

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Gym sales report

Grow Your Sports Club With Data-Driven Insights

Data-driven organizations are 23 times more likely to acquire customers, and six times as likely to retain them.

Eliminate the guesswork of understanding how your business, with meaningful, actionable data and insights. Make data-driven business decisions with visual reports populated with real-time data.

Report on month-over-month revenue and yearly projections, valuable data regarding member acquisition, retention and churn, notifications and more with Gymdesk's business reporting tools.

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Gym website template Mobile gym website

Stand out online with powerful website widgets

Establish your online brand with our beautifully designed websites, included with each membership at no additional cost. Optimized for success on search engines and looks great on any device.

Or, if you already have a website, add lead capture forms, live schedule, online bookings, sign-up forms and more to your website.

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Marketing dashboard

Grow Faster with SMS & Email Marketing

Warm up leads, invite them to convert, and keep in contact with members through our built-in SMS and email marketing features with 1-on-1 conversations with your members and prospects via email or texts.

Or, if you want to reach current members for fast engagement or an announcement, you can send mass emails and/or SMS messages.

Bring your marketing to the next level with automated SMS and email sequences that trigger when there’s a sign up on a certain form, or another sequence ends, or you place them on that sequence manually.

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FAQ

Frequently Asked Questions

  • What is Club Management Software?

    Club management software helps you manage all aspects of running a sports club. From member onboarding and waivers, to billing, recurring payments, attendance tracking, marketing, point-of-sale and much more.

    Good club management software should make your business more efficient, help you retain and nurture customers and succeed for years to come.

  • What kind of business can use Gymdesk?

    Gymdesk is an excellent tool for any kind of membership-based business. From fitness gyms, to basketball camps, climbing gyms, soccer clubs and more!

  • I use a different software provider. Can I migrate my data?

    You can migrate all your important data from your existing provider - member data, payment information, prospects, payments, products and more.

    We created an interactive import flow that allows you to import everything very quickly, and works with all the big providers - Mindbody, Zen Planner, Perfect Mind, Kicksite and others, and we're available to help if you need us. If you have any questions about migration, don't hesitate to get in touch!

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • What is your pricing? Are there any hidden costs?

    You can find our pricing plans here. Texts/SMS have an additional surcharge depending on your location (we provide those at cost). Payment processing has per-payment fees determined by the payment processor (see above). We do not charge anything extra beyond that.

    There are no cancellation fees, long term contracts, hidden monthly charges, compliance fees and so forth. Our pricing is simple and based on usage.

  • Can I use direct bank debit?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe provides direct bank debits in other countries as well, including Canada, Australia and more.

  • How do I track promotions?

    You can track attendance using a tablet at the front desk, or manually at the back office.

    For each program you run in your gym, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • I have an existing website, can I use it with your software?

    All of our online features can work independently from the website we provide, and integrate on your existing website.

    This includes the gym weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.