Managing a fitness business involves juggling various tasks, from scheduling classes to tracking member attendance and handling billing and payments. 

With the rise of technology and automation, gym billing software has become an essential tool for fitness businesses of all sizes. These software platforms offer streamlined solutions to simplify billing processes, reduce administrative work, and enhance the overall efficiency of gym operations.

However, with numerous options available in the market, choosing the right gym billing software can take time and effort. Each platform has specific features, pricing plans, and integrations, making it crucial for gym owners and managers to carefully evaluate their options before deciding.

In this blog post, we will explore and compare some of the top gym billing software platforms currently available. 

Whether you own a small boutique gym, a large fitness center, or a specialized studio, this comprehensive guide will help you make an informed choice based on your business requirements.

Let’s dive in and explore the top gym billing software platforms to boost your fitness business operations.

Our Standards for Choosing the Best Gym Billing Software

Image source: Freepik

The following criteria will help you understand the reasoning behind our choices and what to consider when conducting your research.

Features and functionalities

Your chosen software should encompass all the essential billing features for efficiently collecting and managing one-time or recurring payments. 

However, the best tools will offer additional components that assist in running your fitness business, including membership and staff management, attendance tracking, a POS system, customer retention tools, class schedule, and similar features.

User-friendliness

Robust features sometimes make apps cumbersome and complicated, ultimately hindering your day-to-day operations. Therefore, it is crucial to choose a user-friendly and easy-to-navigate solution.

Cost-effectiveness

Finding software that offers significant value for the price paid is crucial to avoid adding another recurring payment that strains your budget without delivering desired results. 

However, it’s important to note that seeking value doesn’t always mean opting for the cheapest solution available. 

Instead, focus on selecting software that provides the best features within your budget, ensuring optimal functionality for your fitness business.

Customer support

Regardless of how polished the software may appear, it is crucial to consider options with multiple communication channels and a proven track record of providing outstanding support. 

It ensures you receive assistance whenever you experience issues with the software.

Pricing and billing features

Pricing should be flexible, offering affordable starting options and allowing for upgrades as your fitness business grows.

Integration with third-party tools

Since you probably already use other apps in your business operations, choosing a gym billing software that seamlessly integrates with other tools is logical to ensure efficient workflows.

Current user reviews

Reading reviews and feedback from existing app users is crucial to assess its potential impact on your business. Their firsthand experience provides valuable insights and helps you understand if the software suits your business needs.

Now that we have discussed all the key parameters, let’s share the list of tools that meet the above mentioned criteria.

The Best Gym Billing Software in 2023

Let’s explore our selection of the best gym billing software you can consider trying out this year.

1. Gymdesk

Gymdesk is a great gym management software that offers a comprehensive solution for various fitness businesses, including gyms, martial arts schools, gymnastics facilities, pilates and yoga businesses, and dance studios. 

With Gymdesk, you have a full-service platform that efficiently handles all aspects of your daily operations. 

From membership and billing management to attendance tracking, POS system integration, and even marketing tools, Gymdek provides robust features to streamline your business processes.

If you want to get serious about managing and growing your gym, switch to Gymdesk today.

User rating

Image source: G2

Gymdesk has a stellar rating on all of the popular user review websites:

  • G2: 4.8/5
  • Capterra: 4.8/5 
  • SoftwareAdvice: 4.85/5

Features list

  • Membership management: Gymdesk’s membership management feature changes the traditional approach by replacing manual paperwork with digital records, resulting in a streamlined process. Important member information is accessible from any device, ensuring your records are always up-to-date. Gymdesk also allows you to export member data whenever needed, enabling you to handle memberships with ease and efficiency.
  • Billing management: Our gym billing software provides a range of payment options, including on-demand, scheduled, and recurring payments. We prioritize the safety of transactions by securely processing debit cards, credit cards, and local payment methods. You can efficiently address billing problems by notifying members about overdue payments. Our advanced reporting features enable you to track your revenue and gain valuable insights into your financial performance.
  • Attendance tracking: Gymdesk simplifies the process of member attendance tracking. Members can conveniently check in at the front desk or using mobile devices. You can get daily, weekly, and monthly data with advanced reports. These reports enable you to evaluate foot traffic patterns, identify popular fitness professionals, and track the success of specific training programs. 
  • Point-of-sale software: Gymdesk provides a versatile POS software solution to help you streamline your retail operations and expand revenue opportunities. You can effortlessly set up your online store, manage products and inventory, and accept payments through various methods such as credit cards or cash. You can quickly export sales data, simplifying your bookkeeping processes. 
  • Marketing tools: Gymdesk’s marketing software enables you to capture and nurture leads effectively, ensuring steady growth in your member list. You can engage with potential leads and existing members through email and SMS automation, informing them about the latest promotions, events, and updates. Additionally, Gymdesk allows you to create a referral rewards program, encouraging your members to advocate for your fitness business. 

What makes this tool unique

Gymdesk is the central hub for all your gym management activities. With Gymdesk taking care of the backend operations, you can focus solely on delivering top-quality classes in your area. 

It acts as your reliable partner, streamlining and automating various tasks, allowing you to provide an exceptional fitness experience to your members.

Integrations

Gymdesk offers seamless integration with Kisi, Square, Stripe, Authorize.net, Wix, and Zoom. Moreover, our software also supports integration with Zapier, providing even more flexibility and connectivity options.

Customer support

At Gymdesk, we prioritize excellent customer support, ensuring you can contact our dedicated staff 24/7 for prompt email or live chat assistance.

Pricing

Gymdesk has a transparent and scalable pricing structure, with a 30-day free trial and five paid plans:

  • Micro Gym – $75 per month 
  • Small Gym – $100 per month, up to 100 members
  • Medium Gym – $150 per month, up to 200 members
  • Large Gym – $200 per month, up to 400 members
  • Enterprise – a fully customizable plan for the largest of gyms

Pros:

  • Easy-to-use interface
  • Advanced skills tracking
  • Customizable workout plans
  • Assessing personal trainers
  • Online and mobile platform
  • Marketing and communication tools
  • Excellent customer support

Cons:

  • Limited integrations

2. Vagaro

Vagaro Reviews 2023: Details, Pricing, & Features

Image source: G2

Vagaro is a versatile software solution that facilitates online booking, scheduling, customer tracking, and payment collection. 

Designed to cater to various types of businesses, Vagaro helps streamline operations and handle essential administrative tasks, allowing you to prioritize and focus on delivering exceptional customer service.

User rating

Vagaro has mixed reviews across popular platforms:

  • G2: 3.5/5
  • Capterra: 4.7/5 
  • SoftwareAdvice: 4.71/5
  • Trustpilot: 2.4/5.0

Features list

Here’s what Vagaro provides for your business:

  • Calendar and booking
  • Paydesk
  • Memberships
  • Payments
  • Tracking customers
  • Reports
  • Marketing 
  • Website builder for gyms
  • Online store
  • Inventory

What makes this tool unique

Vagaro includes the ability to live stream classes. Combined with its site builder and marketing features, it makes it an excellent tool for establishing a solid online presence.

Integrations

Vagaro offers Zoom, QuickBooks, Facebook, Hubspot, and PowerBI integrations. It doesn’t work with Zapier.

Customer support

Vagaro offers support through its help center, phone, email and live chat.

Pricing

Vagaro pricing scales with the number of calendars you use per month:

  • 1 calendar – $25 per month
  • 2 calendars – $35 per month
  • 3 calendars – $45 per month 
  • 4 calendars – $55 per month
  • 5 calendars – $65 per month
  • 6 calendars – $75 per month
  • 7 calendars – $85 per month

Pros:

  • Suitable for running various types of businesses
  • Extensive feature list
  • Scalable pricing

Cons:

  • Limited integrations
  • Complains on customer support

3. Gymflow

Image source: Capterra

Gymflow helps fitness studios and gyms efficiently manage operations, conduct sales, and execute marketing activities, all from a single dashboard. 

Additionally, Gymflow offers a user-friendly platform for gym members, allowing them to conveniently check-in, make payments, and interact with your business.

User rating

Here are paying customers’ verdicts on Gymflow: 

  • G2: 4.8/5
  • Capterra: 5.0/5 
  • SoftwareAdvice: 5.0/5
  • Trustpilot: 3.8/5.0

Features list

Here’s what you can expect from Gymflow:

  • Three apps: Staff, members, and custom-branded mobile app
  • Growth and marketing: Lead capturing and nurturing, promotions, task management
  • Booking capabilities: Website integrations, waitlist management, mobile bookings, self-service check-in
  • Payments: Stripe-based payment processor for accepting payments

What makes this tool unique

Gymflow strongly emphasizes sales and marketing, offering practical features for reaching potential customers and maximizing your business opportunities.

Integrations

You can integrate Gymflow with Kisi and Zapier. It doesn’t offer many native integrations.

Customer support

Gymflow provides solid customer support you can reach via chat or by sending a ticket. You can also read their documentation.

Pricing

While Gymflow does provide a comprehensive set of features as a new app, it is worth noting that its pricing is higher compared to some other more established players in the market. 

It includes a built-in payment processing fee for each transaction:

  • Starter plan: $103/mo + 2.9% + $0.30 per transaction for up to 100 users
  • Growth plan: $150/mo + 2.9% + $0.30 per transaction for up to 500 users
  • Ultimate plan: $199/mo+ 2.9% + $0.30 per transaction for 500+ users

Pros:

  • Good interface
  • Excellent marketing and sales features
  • Three mobile apps

Cons:

  • A newer name on the market
  • More expensive compared to other software
  • Built-in payment processing fee for each transaction

4. LegitFit

LegitFit Reviews 2023: Details, Pricing, & Features |

Image source: G2

LegitFit is a business software designed to manage fitness centers, gyms, and franchises and even cater to personal trainers. You can oversee and control various aspects of your gym operations, empowering you to streamline processes and optimize productivity.

User rating

Users are generally very satisfied with the key features LegitFit offers:

  • Capterra: 4.8/5 
  • SoftwareAdvice: 4.84/5
  • Trustpilot: 4.8/5.0

Features list

LegitFit has an extensive feature set:

  • Member management
  • Online booking and payments
  • Communication platform
  • Reporting
  • Online classes 
  • Website builder
  • Branded mobile apps

What makes this tool unique

LegitFit strikes a good balance by offering a wide range of features that cater to various aspects of your fitness business while maintaining user-friendliness and intuitiveness.

Integrations

While LegitFit does offer integration with certain apps, such as Stripe, the list of available integrations may be limited. For example, it doesn’t integrate with Zapier, reducing your options for an optimized workflow.

Customer support

LegitFit has a dedicated customer support team you can reach via live chat. Alternatively, you can visit their help center on the official website.

Pricing

The pricing details for LegitFit are available upon request. Their pricing plans start from €55 per month

Pros:

  • A practical gym management app
  • Easy to use
  • Good customer support

Cons:

  • Lacking integrations
  • Pricing is not transparent

5. CrossHero

Image source: GetApp

CrossHero is a dedicated app designed to provide operational support for fitness businesses. With CrossHero, you can effectively manage various aspects of your gym, including memberships, staff, and scheduling. 

Additionally, the app facilitates seamless payment collection, ensuring a consistent and healthy cash influx for your gym.

User rating

CrossHero is well-received among its customer base:

  • Capterra: 4.8/5 
  • SoftwareAdvice: 4.77/5
  • GetApp: 4.8/5.0

Features list

Here’s what CrossHero has to offer:

  • Billing and invoicing
  • Credit card payments
  • Membership management and enforcement
  • Scheduling
  • Live classes
  • Digital waivers
  • Advanced gym reporting software
  • Workout management and whiteboard

Integrations

While CrossHero offers many built-in features, it lacks third-party integrations. It could be challenging, primarily if you rely on specific tools or services that require integration.

Customer support

The main drawback of CrossHero is its primary focus on Spanish-speaking regions, as evident from its documentation and user reviews. 

While the availability of an English website indicates an expansion effort, it is vital to consider the potential risks of choosing an app that may pose difficulties in problem-solving due to language barriers. 

However, this limitation may not concern you if you are from a predominantly Spanish-speaking country.

Pricing

CrossHero does not provide transparent pricing, and you must request a quote to get detailed information.

Pros:

  • Robust features
  • Overly positive user reviews
  • Free trial

Cons:

  • Lack integration options
  • No transparent pricing
  • Tailored towards Spanish-speaking regions

Gym Billing Software: A Short Overview 

Let’s summarize the essential details about the top five gym billing software options.

Conclusion: The Best Gym Management Software

As you can see, it’s a buyer’s market when it comes to gym management software, as there are a lot of good tools gym owners can choose from.

Based on our research, Gymdesk is the best billing app for fitness businesses. 

With its comprehensive features, including membership management, billing, attendance tracking, POS system, marketing tools, and more, Gymdesk offers a complete solution to streamline your gym operations. 

Its user-friendly interface and intuitive design make it easy to navigate and use, saving you time and effort in managing your business. 

Additionally, Gymdesk’s integration capabilities with various tools and platforms enhance its functionality and adaptability.

If you’re ready to experience Gymdesk’s benefits, sign up today and start a 30-day free trial

FAQs About Gym Billing Software

How much does gym management software cost gym owners?

The price gym owners need to pay rises with the number of users/members on most solutions. 

The most basic plans start at $50-75. More expensive ones cost a few hundred dollars monthly, while enterprise plan quotes are available on request. 

To get a better idea, visit our Pricing page.

What is gym management software?

Gym software is an all-in-one tool that lets you run the entire operations of your fitness businesses or martial arts centers from a single dashboard. 

Gym management software offers everything from staff and member management to class scheduling and personal training, all the way to invoicing and collecting payments.

If you are new to the fitness industry and need more information, read the following guides:

Is Glofox free?

Glofox is a premium platform, so you can’t use it for free. Pricing is available upon request.

What is PushPress app?

PushPress is a club management software designed to help you run your fitness facility. It simplifies tasks such as billing, membership management, appointments, and more.

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