Gymdesk Versus Mindbody

Looking for Mindbody Alternatives?

We will take a head-to-head look at Gymdesk vs Mindbody to show you where each gym management platform shines and where each falls short.

See why gyms, martial arts schools, yoga studios, dance, and gymnastics gyms prefer Gymdesk or Mindbody to manage their business.

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Gymdesk Logo GYMDESK
MindBody Logo MindBody
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Gymdesk vs Mindbody Online

Both Gymdesk and Mindbody have their strengths and weaknesses. In the table below, we outline the most important factors when choosing your gym management software so you can determine which is right for your business.

Logo Gymdesk
MindBody Logo Mindbody
Free Trial
30-day free trial with access to all features and full support.
The only option is to book a demo with a sales person.
Starting Price
Starts at $75/month. All features included.
Starts at $129/month for basic features. Add-ons like the Mindbody branded app, marketing tools, and integrations can increase costs significantly. 
Industry Focus
Gym focused: flexible enough to work for Martial Arts, Dance, Fitness, Pilates, Yoga, Gymnastics, and other gyms.
Industry agnostic: Built to serve beauty salons and wellness businesses, and in addition to gyms.
Payment Processing
Choose from 5 options. Integrates with Stripe, Square, and Authorize.net to handle your membership payments and point-of-sale. Your payment processor stays separate and under your full control.
There is only one option: proprietary payment processing. You must connect with a Mindbody consultant for pricing. Payment information is held hostage should you want to switch to a different provider.
Payment Processing Fees
Fixed rates that save you over 20% on membership payments.
Variable rates that trigger higher rates for membership payments (off-session payments). Learn more here.
Easy of Use
Easy-to-use software with a modern look and feel. No training needed, but phone and email support is available to help when you need it.
 
Outdated user interface that's unintuitive and hard to use. Training is required to understand the software, and there's limited support for setup and migration.
 
Accessibility
Optimized for use on any device: Laptop, desktop, tablet, or smartphone. You choose.
Runs primarily on desktops while providing an inferior experience on mobile devices.
Marketing Tools
Included in all plans.
Separate software with its own monthly fee.
 
Reporting
Detailed reporting on attendance and revenue is easy to access and understand. Works for one or multiple locations.
 
Add-ons with additional fees are required to get detailed insights about attendance and revenue.
 
CUSTOMER SUPPORT REPLY TIME
60 seconds or less.
Up to 6 hours on phone support line.
Branded mobile app
Available for a monthly fee on all plans.
Extra monthly fee, only for certain plans.
Overall Rating 4.8
Overall Rating 4.0

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What Makes Gymdesk Better than Mindbody

Gymdesk is a modern, user-friendly, and easy-to-use alternative to Mindbody that makes it easy to run and grow your gym.

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Gymdesk Logo Gymdesk
MindBody Logo Mindbody

Easy To Use Member Management

Spot issues quickly without being overwhelmed. Address expiring memberships, overdue payments, and missing waivers easily on your laptop or mobile device.

Create on-demand reports using a variety of built-in and custom filters and export them to CSV or PDF for offline use.

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Member and Manager Friendly Attendance Tracking

Members can check in on any device via a numeric code, name search, bar code scanner, or QR code. No staff required.

Managers can backdate attendance quickly and efficiently with our mass check-in feature.

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Gymdesk Logo Gymdesk
MindBody Logo Mindbody
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Gymdesk Logo Gymdesk
MindBody Logo Mindbody

Billing And Reporting

Understand your cash flow in real-time with visual charts and sophisticated filters. Access it from anywhere on your smartphone, tablet, or laptop.

Generate point-of-sale and membership payments, project revenue for the coming year, and review month-over-month member and revenue growth and churn in your gym.

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Gymdesk vs Mindbody: What the Users Have to Say

We could talk for hours about the difference between Gymdesk and Mindbody, but we'll let users speak for themselves.

Gymdesk Logo GYMDESK
Overall Highest rated 4.8 (104)
Easy of Use 4.7
Customer Service 4.9
Features 4.6
Value of Money 4.8
96%
MindBody Logo MindBody
Overall 4.0
Easy of Use 3.8
Customer Service 3.8
Features 4.0
Value of Money 3.6
60.5%
Onboarding

  • Onboarding

    Gymdesk Logo GYMDESK
    “Our clientele doubled within the first four months of using this software. It's has been absolutely amazing. Easy to set up new students. Easy to find history of payments. It's very organized and easy to navigate. I love that our members have access to their own profiles. The 30 day free trial drew me in to try it. It was recommended by another Brazilian Jiu Jitsu Academy. I made the decision to purchase it because it met our needs perfectly and was well within our budget.”
    Avatar photo Heidi S.
    MindBody Logo MindBody
    “Sales process was a nightmare. Constant lies and misrepresentations. Non-responsive, unless they need your money. They should be ashamed - reps and managers - you really should find new jobs. Implementation - took months bc you get 60 mins per week of their time. What?! Ongoing support - average 4 calls per week due to poor software, each time it takes 20-40 mins to get somebody to answer / call back, then they put you on hold for 5-20 mins to research even the most basic reports. Software itself - i mean, they didn't charge any of my members on 8/1 for 8/1 renewals. Seems pretty basic. Overall, go somewhere else. Even zenplanner + hubspot for sales and marketing would be 100x better than this.”
    Avatar photo Eric H.

  • Features

    Gymdesk Logo GYMDESK
    “GymDesk saved my life…and business. Such a simple, clear user interface (staff AND students) with incredibly robust tools that are consistently updated and added upon. Every few weeks, they add on new features and make existing ones more streamlined. [Gymdesk is helping me] managing students, payments, recruiting, communication, planning and keeping me and my staff sane!”
    Avatar photo Joe R.
    MindBody Logo MindBody
    “[Mindbody is] not as simple and user friendly as other softwares. Also, It just wasn´t prepared for SMS reminders in Europe. Regarding payment processing fees also, more expensive than what stripe charges directly to their EU customers. Meanwhile in the US it has a cheaper offer if you contract through Mindbody. And now that I want to cancell the subscription I just can´t find the way... Easy to subscribe not as easy to unsubscribe.”
    Avatar photo Anonymous Mindbody User

Gymdesk is a Leader in Gym Management

GetApp has named Gymdesk a category leader in their 2025 gym software report.

The highly detailed ranking uses review benchmark data from gym management software users.

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Comparison chart

Summary: When to Choose Mindbody vs Gymdesk

Here’s our summary of when to choose Gymdesk vs Mindbody gym management software:

When to Choose Gymdesk

  • You want to control budget as you scale

  • You own a health or fitness business

  • You want to focus on gym management, marketing, and reporting

When to Choose Mindbody

  • You need software that supports Spanish, German, or French

  • You run a beauty salon or wellness business

  • You don’t want to choose the payment system for your business

Import Data

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Dedicated migration support

Keep your members’ payment info

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Gym Owner Interview: Heroes Martial Arts

Based in San Jose, Heroes Martial Arts is a Brazilian Jiu-Jitsu school that was thriving before COVID-19 came along and upended everything. The pandemic forced Heroes Martial Arts to cut costs wherever possible, and when it came to their gym management platform, it was obvious that Mindbody and its plethora of hidden costs simply wasn’t a viable option any longer.

Learn about the straw that broke the camel’s back for Alan “Gumby” Marques, founder of Heroes Martial Arts, and why he decided that the best way forward was to switch from Mindbody to Gymdesk.

Read article
Gymdesk Logo
Heroes Logo
“Service has been remarkable from Gymdesk, inquires are responded to very quickly and they have implemented a few of my suggestions.”
Avatar photo
Alan “Gumby” Marques

Founder, Hero Martial Arts

Gymdesk is the fastest growing Mindbody Alternative!

Simplicity icon
Simplicity

Thanks to easy click-and-drag features, beautiful reporting, and a refined dashboard for easy access - you won’t ever want to switch management platforms again.

Versatility icon
Flexibility

We’ve built Gymdesk to be adaptable for any growing fitness business. Fit your exact needs with customizable fields, form builders, saved templates, and your very own website.

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Support to Grow Your Gym

Don’t sit on hold for hours ever again. Gymdesk has an experienced support team to help you with whatever you need. Email, chat, video support, and more.

Payment processor icon
Payment Processor Choice

With over 5 options to choose from, you can choose the payment processor that’s best for your business and own your payment data.

Cost-effectiveness icon
Everything In One Place

At Gymdesk, get all the features you need on Day 1 with a 30-day free trial to make sure it’s right for you (no credit card required). 

You Can Ask Us Anything- Really!

As martial artists, fitness junkies and software developers - we built this product because you are our ideal customer. We will work with you to make sure our product fits your needs. Your success is our success.

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Frequently Asked Questions

  • How easy is it to switch from Mindbody to Gymdesk?

    With our migration tool, switching from Mindbody to Gymdesk is very simple. You can export your member data from Mindbody and import it into Gymdesk in minutes.

    You can also migrate your payment data, leads/prospects lists, products, attendance and more. If you need extra help, our support team is always available.

  • What are the payment processing fees?

    All payment processing is run through our payment partners, Stripe, Square, and Authorize.net. Each has its own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • Can I charge members using direct bank debits?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and Authorize.net provide ACH and eChecks to US customers, respectively. Stripe also offers SEPA bank debits to EU customers, BECS direct debits in Australia, and Pre-Authorized Debits in Canada.

  • Do you track ranks, levels and promotion requirements?

    You can track attendance using a tablet at the front desk, or manually in bulk at the back office.

    For each program you run in your gym, you can set up promotion criteria for each rank/belt and then generate reporting on members' progress towards those criteria. The system also generates notifications when members are ready to be tested for promotion.

  • Can I use Gymdesk's online functionality with my website?

    All of our online features can work independently from the website we provide or be integrated into your existing website.

    This includes the gym weekly schedule, lead capture forms, the member sign-up form, and access to the member portal.

  • Are you available in my country?

    Any gym in the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.