Mindbody Alternatives: Which Platform Fits Your Needs?

Mindbody is a popular gym management software offering various benefits for fitness business owners. 

Club owners can conveniently handle multiple aspects of their business from a single app, no matter how many locations they have. 

They can access detailed analytics, gaining insights into their operations. Mindbody also enables owners to manage the entire client experience and efficiently handle payments.

However, it also has some flaws. 

According to user feedback, the interface seems outdated and could be more user-friendly. Customer support appears slow to respond, and the pricing plans are not flexible enough for those with limited budgets, making it expensive for fitness businesses.

You can find more details in our comprehensive Mindbody review.

To assist you in making an informed decision, we have created a list of the top Mindbody alternatives you can start testing today.

After reading this article, you will better understand what constitutes effective gym management software and which option best suits your fitness business.

Our Parameters for Choosing the Best Mindbody Alternatives & Software Solutions

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Our team has created a detailed checklist of essential factors when comparing gym software features. It will help you make an effortless decision.

Features & Functionality for Membership Management Software

Selecting software with all the essential features is paramount for the smooth running of your fitness business.

To prioritize effectively, focus on membership management, billing and payments, attendance tracking, POS system, marketing, and customer retention tools.

User-friendliness

Although Mindbody provides many features, it could benefit from a more user-friendly interface. If you’re looking for a simpler alternative, prioritize ease of use from the start.

Cost-effectiveness

As mentioned earlier, Mindbody provides many features you may rarely use. You still need to pay for these features, making their pricing plans less cost-effective. 

An ideal Mindbody alternative should allow you to choose a plan with features beneficial to your current business requirements rather than solely focusing on future growth. 

It ensures that you are paying for features that directly contribute to the success of your business at its current stage.

Customer support

Having a reliable app to support your business operations is crucial for success. The quality of the support team behind it will determine its effectiveness. 

Selecting a tool that offers competent and timely assistance is crucial for effectively managing challenging circumstances.

Pricing

You need to know that the most affordable choice may not be optimal, and expensive software doesn’t automatically ensure superior quality.

Instead of fixating on the price and features, it’s wise to consider the overall value before deciding.

Integration with third-party tools

Having a diverse set of native features is essential, but the tool’s capacity for integration is equally important. It guarantees seamless compatibility with other applications in your current system, facilitating an optimized workflow.

Current user reviews

The users’ satisfaction is the accurate indicator of the value of software. It is essential to choose an app that has received many positive reviews from its paying customers.

Selecting the right software is crucial to fulfilling your business needs. It guarantees that you invest in a platform that effectively supports and streamlines your fitness business operations. 

These criteria are essential to make the appropriate choice.

The Best Mindbody Alternatives for Your Business Management

After thoroughly reviewing the selection criteria, let’s dive into the current Mindbody alternatives available for your gym.

1. Gymdesk

Gymdesk is the best gym management software. We meet the needs of different fitness facilities, including gyms, martial arts academies, and yoga centers.

With Gymdesk, you can say goodbye to manual paperwork and time-consuming administrative tasks. It streamlines your operations for greater convenience and efficiency.

If you want to get serious about managing or growing your gym, switch to Gymdesk today.

User rating

Image source: Capterra

Gymdesk scores 4.8 out of 5 on Capterra based on 105 reviews.

Features list

With Gymdesk, you can manage your entire fitness business using just one app. Here are its key features:

• Membership management – Gymdesk simplifies membership management by switching to digital records. Access member info on any device, export data quickly, and keep your records up-to-date.
• Billing management – Our billing system provides on-demand, scheduled, and recurring payments, secure processing of various payment methods, and efficient notification and tracking features for managing billing concerns and income.
• Attendance tracking – Gymdesk makes attendance tracking easy. Members have the option to check in either at the front desk or through their mobile devices. Daily, weekly, and monthly reports offer valuable insights into the popularity of trainers and programs.
• Point-of-sale software – You can quickly boost gym revenue with our POS software. Create an online store, manage inventory, accept payments, export sales data and simplify bookkeeping. 
• Marketing tools – Gymdesk boosts your marketing efforts by capturing and nurturing leads, automating emails and SMS, providing a referral program, and event promotion.

You’ll enjoy the advantages of easy-to-use reporting and analytics, managing schedules and bookings online, and using a ready-made website and online widgets.

What makes this tool unique compared to Mindbody

Gymdesk has a few significant advantages over Mindbody:

1. You can try out all the features for free by taking advantage of the trial period
2. Our pricing is affordable, starting at only $75 per month
3. Gymdesk specializes in specific segments of the fitness industry
4. You can choose from five payment processing methods, including Stripe, Square, and Authorize.
5. Gymdesk offers the advantage of fixed payment processing fees, allowing you to save a substantial 20% on your membership payments
6. The learning curve is low, so you can immediately improve your operations
7. All plans come with marketing tools included at no extra cost
8. Our support team swiftly addresses inquiries within one minute
9. Every package includes a branded mobile application

Read our comprehensive Gymdesk versus Mindbody comparison to get full details.

Integrations

Image source: Zapier

With Gymdesk, you can easily connect to various platforms using Zapier. Our tool is compatible with popular solutions like Slack, Mailchimp, Square, and Google Ads.

Customer support 

If you require help, our customer support team can readily assist you through phone, email, or chat. We also provide extensive documentation.

Pricing

At Gymdesk, we provide a transparent pricing structure:

• Micro Gym: Up to 50 members for $75/month
• Small Gym: Up to 100 members for $100/month
• Medium Gym: Up to 200 members for $150/month
• Large Gym: Up to 400 members $200/month
• Enterprise: Pricing upon request.

You can find all details on our Pricing page or start a 30-day free trial now.

Pros

• Easy-to-use interface
• Advanced skills tracking
• Customizable workout plans
• Assessing personal trainers
• Online and mobile platform
• Marketing and communication tools
• Excellent customer support

Cons:

• Limited integrations

2. SimplyBook

Image source: G2

Although not explicitly designed for gym management, SimplyBook is reliable online booking software that allows you to schedule classes, manage appointments, process payments, and promote events.

User rating

SimplyBook scores 4.6 out of 5 on Capterra based on 1,091 reviews.

Features list

Let’s share a concise overview of SimplyBook features:

• Dynamic booking: Besides booking gym classes, this software also allows you to gather client information, which can help you better meet their needs and expectations
• Memberships: SimplyBook offers the option to sell membership subscriptions, which is crucial for any fitness studio
• Online payments: It provides several payment methods, including the option to receive deposits and upfront fees.
• Promotional features: You can showcase Google Reviews, establish a loyalty program, provide coupons and gift cards, and offer bundled services

What makes this tool unique compared to Mindbody

SimplyBook is a platform primarily focused on helping businesses manage their bookings. Utilizing its features can enhance your sales and marketing strategies, ultimately increasing revenue.

Integrations

SimplyBook offers many integrations, such as WordPress, Zoom, Mailchimp, Google Adwords, Analytics, and Salesforce. It seamlessly integrates with Zapier, offering additional options to enhance your business operations.

Customer support

If you encounter any problems, you can visit the help center, watch video tutorials, read FAQs, and use live chat or email support.

Pricing

SimplyBook includes a free plan and four paid plans:

• Free: 50 bookings per month, one custom feature, one user
• Basic: 100 bookings per month, three custom features, five users for $8.25/month
• Standard: 500 bookings per month, eight custom features, 15 users for $24.9/month
• Premium: 2000 bookings per month, unlimited features, 30 users for $49.9/month
• Premium Plus: 5000 bookings per month, unlimited features, 60 users for $82.5/month

Pros:

• Efficient booking solution
• Offers a variety of useful features and integrations
• A free plan

Cons:

• No specialized features for gym management like other tools on our list.

3. WildApricot

Image source: Capterra

WildApricot offers automation for scheduling, payments, and promotions tasks, making it easier to manage fitness businesses. Additionally, WildApricot can assist in building a website, mobile app, and web store, allowing for a strong web presence across multiple platforms.

User rating

WildApricot scores 4.5 out of 5 on Capterra based on 533 user reviews.

Features list

Here’s what makes WildApricot a deserving member of this list:

• Member database management: It automates membership tasks such as sign-ups and renewals, saving you time.
• Website builder: If you’re starting a fitness business, WildApricot includes an easy-to-use website builder. You can also create a mobile app and an online store, increasing your earning potential.
• Event management and online scheduling software: You can use this feature to schedule classes, but it’s beneficial for managing online events.
• Payment options: WildApricot provides an excellent payment dashboard that allows you to monitor your cash flow and ensure everything runs according to your plan.

What makes this tool unique compared to Mindbody

One notable distinction between Mindbody and WildApricot is that WildApricot is not tailored for gym management. You can use it to manage memberships in general.

WildApricot offers features that can help you create an entirely online experience, making it a valuable tool for digital fitness studios. 

However, if you plan on setting up a physical gym, you will require additional tools such as MindBody, Gymdesk and other apps designed specifically for gym management.

Integrations

Besides providing its widgets, WildApricot offers a wide range of integrations. You can use a WordPress plugin to connect your existing WP website with the platform. It also syncs with 950 online apps and provides API.

Customer support

If you’re seeking further knowledge or have any inquiries, you can join the boot camp, check out the resource library and help center, or access the support portal. 

Live chat is exclusively for paid accounts, while email support is accessible during weekdays.

Pricing

Here are WildApricot plans:

• Personal: 100 contacts for $60/month
• Group: 250 contacts for $75/month 
• Community: 500 contacts for $140/month 
• Professional: 2,000 contacts for $240/month
• Network: 5,000 contacts for $440/month
• Enterprise: 15,000 contacts for $530/month
• Global: 50,000 contacts for $900/month

Pros

• This platform offers a considerable range of features for managing memberships and events
• The tool includes a website, app, and store builder
• There are a vast number of integrations available

Cons

• Numerous complaints about customer support
• It is not software designed for managing fitness clubs or a website builder exclusively for gyms

4. TeamSnap

Image source: Crozdesk

TeamSnap is a software initially created to manage sports and youth teams online. 

However, you can also use it as gym software. With various tools available, it assists with organization, training, scheduling, and payments. 

It’s important to note that while it may not have all the features of dedicated fitness club management apps, it still provides helpful tools for gyms.

User rating

TeamSnap scores 4.2 out of 5 on Capterra based on 145 user reviews.

Features list

Here are some of the best TeamSnap features:

• Team management: TeamSnap is a powerful communication tool designed for teams but has many other uses. You can create schedules, manage member availability, and delegate tasks.
• Money management: You can manage payments and memberships through its portal.
• Program management: You can plan gym sessions and events, set availability, and book classes.

What makes this tool unique compared to Mindbody

The primary purpose of TeamSnap is not to manage fitness clubs. It is an app designed to help with sports team management, just like Wild Apricot.

If you’re running a gym, fitness center, yoga studio, or martial arts dojo, TeamSnap may not be your ideal option since you must pay for features you don’t need or use frequently.

Integrations

Compared to other software solutions on the list, TeamSnap doesn’t provide many integrations. 

This app can work with other athlete-oriented tools like SkillShark but cannot integrate with organizational and promotional tools commonly used in fitness club management apps.

Customer support

If you need help with TeamSnap, you can visit the help center or check out the API docs.

Pricing

TeamSnap has several pricing plans:

• Free: Up to 15 members.
• Basic: Up to 30 members for $11.99/month 
• Premium: Up to 40 members for $15.99/month
• Ultra: Unlimited members for $21.99/month
• Clubs & Leagues: Pricing upon request includes unlimited members and features

Pros

• All-in-one software for running sports teams and club automation
• Team communication tools
• Affordable pricing

Cons

• Not ideal for running gyms or health clubs
• Lack of integrations

5. Pike13

Image source: Capterra

Pike13 is an advanced scheduling tool that assists you in organizing and prioritizing activities related to your clients.

Pike13 has useful features for managing clients, gym reporting, and billing. It also offers extra components to streamline your operations.

Although it has many capabilities, this product comes at a high cost and may experience performance problems that could hinder your workflow.

User rating

Pike13 scores 4.1 out of 5 on Capterra based on 137 user reviews.

Features list

Pike13 offers a variety of features that can help you efficiently manage different aspects of your business, ultimately saving you time:

• Membership management: The app provides clients with important information, reminders, and instructor messages, all in one convenient location.
• Staff management: You can access all staff-related information, including timesheets, payrolls, schedules, and communication.
• Auto billing and payment processing: You’ll find it easy to manage your finances. It shows you the outstanding balance of your members and the upcoming payments you can anticipate.
• Progress tracking: The tracking tools are helpful for coaches to monitor their clients’ progress effectively.

What makes this tool unique compared to Mindbody

Mindbody and Pike13 are comprehensive software solutions for organizing various types of businesses. 

While Mindbody is mainly suitable for gyms, Pike13 is a good option for managing other fitness-related studios.

Pike13 is especially useful for managing staff members and keeping everything in place.

Integrations

With Pike13 integration with Zapier, you can easily connect it with any popular third-party app. Some of them include Celero, Mailchimp and Zoom.

Customer support

If you have questions, you can visit the help center, start a live chat or schedule a call.

Pricing

The cost of Pike13 is higher than other options, as reflected in the available packages:

• Essential: Includes class scheduling, client management, reporting, and billing for $139/month
• Advanced: Includes website integration, payroll, waivers, Zapier, and email marketing for $199/month
• Premium: You’ll get your own customized branded app for iOS and Android for $279/month

A free trial is also available.

Pros

• Advanced management features
• Excellent staff management options
• A good amount of features and integrations

Cons

• The pricing is quite high, mainly because the best features are only available in the more expensive plans

Conclusion: The Best Mindbody Alternatives

It’s clear that Mindbody has many competitors, so choosing the best app for your studio requires careful consideration and research.

Gymdesk deserves its place in the gym management software industry by offering a comprehensive solution that enables you to efficiently run your entire studio with a single app. 

Thousands of users trust us with their business operations because we offer advanced gym-specific features, membership management software, scheduling services, consistent updates, and premium support that sets us apart from the competition.

We invite you to start a free trial and experience our unique fitness gym management solution. Don’t just take our word for it. See it in action.