All-in-One Club Management Software

Attract new students, manage existing members and staff, and use powerful marketing tools to grow your business and retain members in just one system.

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Streamline Every Part of the Member Journey

Gymdesk’s integrated solution makes it easy for you to attract, support, and retain members at every stage, allowing you to grow your club.

Member journey Member journey

The Benefits of our Club Management Software

Bring Your Club Operations Online

Let's be honest: nobody likes wasting time on things that could be done online.

Your customers will love the fact that they can sign up for a class and confirm their attendance fully online, settle their dues at their convenience, without having to make an extra trip to the club on rest days.

But going online doesn't only benefit your customers. By running the administrative and operational part of your business digitally, you will be able to cut costs, streamline all operations, have all information accessible from one place, allowing you to tap into new revenue streams seamlessly.

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Maximize your revenue generation and retention

Studies have shown that 83% of people prefer to pay online as opposed to offline.

In today's world, convenience is among the top priorities for many people. With our membership club billing features, you can resolve payment issues automatically and provide a better payment experience for your customers.

Provide local payment methods, automated billing, alerts for expiring cards and overdue payments and more - and increase retention by making it easy to pay you.

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Provide a Peace of Mind For Your Customers

Are classes fully booked? Was the class canceled? Informed customers are happy customers.

Nothing can be more frustrating than arriving at the club to learn class is canceled, or not knowing if there will be training slots by the time you finish work.

With our attendance tracking, club booking and scheduling features, all your customers, instructors, and team will be able to manage their calendars easily, and always know what's going on in real-time.

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Grow Your Fitness Club With Data-Driven Insights

Data-driven organizations are 23 times more likely to acquire customers, and six times as likely to retain them.

Eliminate the guesswork of understanding how your business, with meaningful, actionable data and insights. Make data-driven business decisions with visual reports populated with real-time data.

Report on month-over-month revenue and yearly projections, valuable data regarding member acquisition, retention and churn, notifications and more with Gymdesk's business reporting tools.

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Stand out online with powerful website widgets

Establish your online brand with our beautifully designed membership club websites, included with each membership at no additional cost. Optimized for success on search engines and looks great on any device.

Or, if you already have a website, add lead capture forms, live schedule, online bookings, sign-up forms and more to your website.

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Grow Faster with SMS & Email Marketing

Warm up leads, invite them to convert, and keep in contact with members through our built-in SMS and email marketing features with 1-on-1 conversations with your members and prospects via email or texts.

Or, if you want to reach current members for fast engagement or an announcement, you can send mass emails and/or SMS messages.

Bring your marketing to the next level with automated SMS and email sequences that trigger when there’s a sign up on a certain form, or another sequence ends, or you place them on that sequence manually.

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What You Get with Gymdesk

Booking

Set time slots for visitors and members to book appointments for private lessons, introductory classes or regular sessions with limited capacity.

Reporting and Dashboards

Stay on top of everything that is happening in your gym with beautiful, easy-to-understand reports and dashboards.

Gym Marketing

Simple without sacrificing power. Get the tools and data you need to take control of your gym's marketing and growth.

Fully-Integrated and Optimized Website

Attract new visitors and members with a professionally designed, responsive website.

Member Management

Digital member signup, waivers, reporting, rank & attendance tracking -- accessible from anywhere, at any time.

Billing Management

Credit-card processing, direct debits, automatic payments, monthly reports & more.

Attendance Tracking

Easily track session attendance, member progress, learn about your most and least successful sessions, and more -- all from one place.

Point-of-Sale

Easily sell training gear and other goods with our digital gym point-of-sale software.

Remote Door Access

We integrate with Kisi to provide a fully-featured access control solution for managing door access remotely.

Transparent Pricing with No Contracts

You only pay more when you grow. Get all our features and dedicated, responsive support from real humans, no matter your account type.

Micro Gym
Newly opened gyms, up to 50 members.

Up to 50 active members*

Unlimited staff accounts

Responsive gym website

All features included

$75

/ MONTH
Small Gym
Smaller gyms, up to 100 members.

51-100 active members*

Unlimited staff accounts

Responsive gym website

All features included

$100

/ MONTH
Medium Gym
Medium sized gym, up to 200 members.

101-200 active members*

Unlimited staff accounts

Responsive gym website

All features included

$150

/ MONTH
Large Gym
Larger gym, up to 400 members.

201-400 active members*

Unlimited staff accounts

Responsive gym website

All features included

$200

/ MONTH
Enterprise
Get in touch for a custom plan for your needs.

Custom

Unlimited staff accounts

Responsive gym website

All features included

Contact Us
* Visitors, frozen / cancelled members or prospects are not counted towards the active member count.
No contracts, hidden costs or cancellation fees. All Prices are in USD

You may cancel your account at any time, for no cost. All of your information can be exported out at your convenience.

Gymdesk Works with the Products You Love

Take advantage of integrations with leading software solutions to seamlessly connect Gymdesk to your existing workflow.

Stripe

Financial infrastructure for the Internet.

Square

Powering all the ways you do business.

Authorize.net

Accept payments anytime, anywhere

Zoom

Online video conferencing and collaboration.

Active Campaign

The email marketing, marketing automation, and CRM tools you need to create incredible customer experiences.

Kisi

Cloud based access control. Provide remote door access via a mobile device

What Our Users Say About Us

  • 格闘技ジムの経営者には欠かせないツールです。 ブラジリアン柔術のジムを運営していますが、必要な機能が全て備わっています。

    カスタマーサービスは非常に充実しており、セットアップの手順も全てサポートしてくれました。常にユーザーからの声を取り入れながら新機能や改良を加えており、日々進化を遂げています。

    皆さんに自信を持ってお勧めします！

    Colossal Fight Company Logo Colossal Fight Company

  • I tried so many products promising so much yet deliver so little and are difficult to learn and use.

    With Gymdesk it was totally different - easy to set up, easy to use and members and staff love it.

    We’re 6 months into using this software and so far I give it a perfect 10 out of 10.

    Wing Chun International Logo Wing Chun International

  • 美しいUIと全体的な操作感にすっかり虜になりました。

    優れた機能が山ほどありますが、何よりも素晴らしいのは、サインアップ時のサポートチームの対応です。不明点があり連絡した時も、 すぐに対応していただき、解決に導いてくれました！

    Gymdeskの導入は我々にとって最高の決断でした。他のソフトウェアに戻ることは考えられません。今すぐサインアップして、Gymdeskの素晴らしさをぜひ実感してみてください！

    Kioto BJJ Chattanooga Logo Kioto BJJ Chattanooga

  • Great value for a very reasonable price. The team is extremely responsive, and suggestions are made into new features all the time - sometimes on the SAME DAY.

    You have everything you need to run a martial arts gym - membership management, attendance tracking, billing and recurring payments all for the same amount you would pay a third party JUST to collect money. Too much good stuff to list.

    I haven’t dealt with a service this good and people this dedicated in over 20 years - it’s almost a little shocking to be honest.

    Livingstone Karate Logo Livingstone Karate

  • この3年間いろいろなツールを試してきて、辿り着いたのがGymdeskでした。

    疑問や問題があればすぐに対処していただくとともに、ジムをより良いものにするために、フィードバックもすぐに反映していただけました。

    現在、全店舗でGymdeskを使用していますが、充実した機能とカスタマーサービスにとても満足しています。

    Honu BJJ Logo Honu BJJ

  • Gymdeskを導入後、4か月以内に会員数が2倍になりました。

    入会手続きが簡単で、支払い履歴も見やすいです。操作も非常に簡単で、会員がオンラインで自分のプロフィールにアクセスできるのも便利です。

    とても気に入っています！

    Mission Submissions Logo Mission Submissions

  • ブラジリアン柔術の道場に最適なシステムです！

    サポートチームはとても親切です。問題があれば、すぐに対応してくれます！会員の情報を管理するのにもうってつけです。

    Gymdeskが素晴らしい働きをしてくれます。ジムの経営者にお勧めします！

    Knights BJJ Logo Knights BJJ

  • 弊社のフィードバックをしっかり取り入れてくれました。

    他の50以上のオプションを検討し、手頃な価格のものを10個ほど試しました。Gymdeskがトップになったのは、カスタマーサービスが素晴らしかったからです。必要であれば、すぐに状況を確認・調整し、問題を改善してくれます。

    Gymdeskは自信を持ってお勧めできます。最安値ではないですが、コストパフォーマンスは高く、間違いなく投資する価値があります。

    UTS Jitsu Logo UTS Jitsu

  • It was so easy to set-up our dojo! We got a member portal and a website at the same time. Billing members is extremely easy. Nothing but good things to say about our experience.

    The few issues I had were addressed immediately. I had ZERO problems at all with the member management or the back-end payment system.

    Bozeman Aikido Logo Bozeman Aikido

  • Gymdeskのおかげで施設運営が楽になりました。今までは、何時間も電話対応したり、必要な作業が山ほどありましたが、その全てから解放されました。

    我々のビジネス、プログラム、そしてメンバーの管理方法に自信を持てるようになりました。また、以前に比べて格段に組織化されました。

    Kaijin MMA Logo Kaijin MMA

  • This software is amazing! It’s already saved me time and money and I wish I switched sooner. I no longer have to spend time chasing overdue payments.

    It’s user friendly, reliable, and full of neat features and customization options. Really loving the email and texting functions. Love it!

    Advantage Martial Arts Logo Advantage Martial Arts

  • 請求機能とリード追跡機能は卓越しています。

    Gymdeskは、道場を運営するのに最適です。また、コンスタントにアップグレードを行い、機能を拡張し続けています。

    Alpha & Omega Brazilian Jiu Jitsu Logo Alpha & Omega Brazilian Jiu Jitsu

  • We switched from Kicksite to Gymdesk. The website integration is great. I use Square for payments, and this is the only software I have found that integrates Square into their billing set-up.

    They are also more cost effective per student compared to Kicksite. Extremely impressed so far and would definitely recommend people give their software a try.

    Escambia Martial Arts Logo Escambia Martial Arts

Gymdesk By the Numbers

We’re helping thousands of business owners across the globe achieve and exceed their goals, every day.

  • 1500+

    Gyms, martial arts schools, studios

    Statistics - Gym

  • 40%+

    Business growth in the 1st year

    Statistics - Gym workout

  • $100M+

    Annual payment volume processed

    Statistics - Gym wight

Trusted by The Top Gyms and Martial Arts Schools

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Dedicated Support from Real Humans

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

Customer support
Responsible, Accessible Support

Get help from our team whenever you need it, via phone, email, or chat.

Customer support
Up to 3 Onboarding Calls

Migrate from another provider or set up your gym from scratch, with ease.

Customer support
Gymdesk Learning Center

Learn about every part of your account and strategies from growth via help articles and videos.

Gymdesk Outmatches the Competition

With dedicated customer support, a modern, easy-to-use user interface, and all the features you need, Gymdesk is a better than other membership club solutions.

Rings
Gymdesk Logo Gymdesk
MindBody Logo Mindbody
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Dedicated Support from Real Humans

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

4.8

Capterra logo

4.9

GetApp logo

4.8

Software Advice logo
GetApp logo Software Advice logo Software World logo SourceForge logo

How RTS Barbell Achieved Explosive Growth with Gymdesk

Every Gymdesk account gets access to our team of gym experts and extensive library of resources to grow their business.

RTS Barbell 24/7 Fitness Gym
"With Gymdesk we've been able to add about 100 new members in the last 3 months, as well as hundreds of day-pass visitors"
Kevin Kist Kevin Kist Owner at RTS Barbell RTS Barbell Logo
FAQ

Frequently Asked Questions

  • What is Membership Club Management Software?

    Membership Club management software helps you manage all aspects of running a club or a martial arts school. From member onboarding and waivers, to billing, recurring payments, attendance tracking, marketing, point-of-sale and much more.

    Good club management software should make your business more efficient, help you retain and nurture customers and succeed for years to come.

  • What kind of business can use Gymdesk?

    Gymdesk is an excellent tool for any kind of membership-based business. From membership clubs, to fitness and boutique gyms, to martial arts schools, yoga studios, and gymnastics gyms.

  • I use a different software provider. Can I migrate my data?

    You can migrate all your important data from your existing provider - member data, payment information, prospects, payments, products and more.

    We created an interactive import flow that allows you to import everything very quickly, and works with all the big providers - Mindbody, Zen Planner, Perfect Mind, Kicksite and others, and we're available to help if you need us. If you have any questions about migration, don't hesitate to get in touch!

  • What are the payment processing fees?

    All payment processing is run through our payments partners - Stripe, Square and Authorize.net, and each have their own set of fees depending on your location and payment types.

    We do not charge anything extra beyond the fees charged by your selected payment processor.

  • What is your pricing? Are there any hidden costs?

    You can find our pricing plans here. Texts/SMS have an additional surcharge depending on your location (we provide those at cost). Payment processing has per-payment fees determined by the payment processor (see above). We do not charge anything extra beyond that.

    There are no cancellation fees, long term contracts, hidden monthly charges, compliance fees and so forth. Our pricing is simple and based on usage.

  • Can I use direct bank debit?

    We support direct bank debits for member payments, depending on your location and payment processor.

    Stripe and Authorize.net provide ACH and eChecks respectively to US customers. Stripe provides direct bank debits in other countries as well, including Canada, Australia and more.

  • How do I track promotions?

    You can track attendance using a tablet at the front desk, or manually at the back office.

    For each program you run in your club, you can set up promotion criteria for each rank / belt, and then generate reporting on members' progress towards their promotion criteria. The system also generates notifications when members are ready to be tested for promotion.

  • I have an existing website, can I use it with your software?

    All of our online features can work independently from the website we provide, and integrate on your existing website.

    This includes the club weekly schedule, lead capture forms, the member sign-up form and access to the member portal.

  • Are you available in my country?

    Any club or gym around the world can use our software! Credit-card processing might be limited to the countries supported by our payment partners, but you can still run payments manually and use all of our features without limitation.